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Ajman City

    Office Manager - Ajman, United Arab Emirates - AJMAN UNIVERSITY

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    Description
    • Communicates with functionalmanagers, staff members, deans, faculty members, and students; byresponding to all their inquiries and satisfying all theirneeds.
    • Establishes viable relationships withexternal parties and maintain regular contact with AU'sinternal and external parties by communicating Dean'sinstructions, requirements, and decisions, and briefing her onimportant issues of interest andfeedback.
    • Manages Dean's agenda byprioritizing appointments, scheduling meetings and events, anddrafting minutes of meetings, and translating documents (Arabic toEnglish and vice versa).
    • Maintaining accurateand up-to-date student records, including academic records andpersonal information.
    • Prepares, reviews andrefines progress reports in coordination with related individuals;ensures that deadlines of projects' completion are metand problems are immediately addressed, resolved and/orreported.
    • Maintains organized and easilyaccessible resources within a highly automated environment;ensuring an accurate and timely flow of incoming and outgoingdocuments.
    • Manage , conduct and communicate allDOS office events preparations and required logistics.
    • Drafts letters, announcements, memos,circulars, and emails, and communicates with all internal andexternal parties as needed.
    • Attends meetingsand updates the Dean on certain matters ofinterest.
    • Produces reports, presentations,analytical summaries and briefingpapers.
    • Conducts research on specific issuesand present the findings to the Dean.
    • Performsother different job-related duties as assigned by theDean.

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