Receptionist Admin Assistant - Dubai, United Arab Emirates - Legend Holding Group

Legend Holding Group

Verified Company

Dubai, United Arab Emirates

1 week ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Job Summary:

Responsibilities:

Greet and welcome clients and visitors with a positive attitude.
Answer phone calls, redirect calls, and take messages as necessary.
Handle inquiries and provide accurate information about our services, packages, and travel destinations.
Manage the reception area, ensuring it is clean, organized, and presentable at all times.
Assist in booking travel arrangements, including flights, accommodations, and transportation for clients.
Coordinate with travel agents, airlines, hotels, and other service providers to ensure seamless travel experiences for clients.
Maintain and update records, databases, and filing systems in an organized manner.
Assist in preparing and distributing promotional materials, brochures, and other marketing collaterals.
Support the administrative team with various tasks, including scheduling appointments, preparing documents, and handling correspondence.
Assist in coordinating events, meetings, and conferences as needed.
Monitor and manage office supplies, inventory, and equipment, placing orders when necessary.
Handle basic accounting tasks such as invoicing, processing payments, and maintaining financial records.
Assist in resolving customer complaints or issues in a timely and professional manner.
Adhere to company policies, procedures, and safety standards at all times.

Requirements:

Proven experience as a receptionist, administrative assistant, or similar role, preferably in the travel and tourism industry.
Excellent communication and interpersonal skills, with a friendly and professional demeanor.
Strong customer service orientation and the ability to handle inquiries and resolve issues effectively.
Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) and other office software like Adobe Creative Suite, Canva, etc.
Ability to multitask and prioritize tasks in a fastpaced environment.
Attention to detail and accuracy in data entry and recordkeeping.
Strong organizational and time management skills.
Familiarity with travel booking systems and software is a plus.
Bachelor's of Science in Business Administration, Office Management or similar field.
Immediately available