Executive Assistant - Abu Dhabi, United Arab Emirates - Enerflex
Description
Summary
Perform administrative duties for Executive management. Liaise with internal and external individuals and/or groups as per the job requirement and reflect Enerflex image. Make independent judgment to plan, prioritize and organize diversified workload.
Principle Responsibilities and Duties
Perform administrative tasks and duties as required by Management
Maintain Executives confidence and protect business information by keeping confidentiality
Prepare reports by, and not limited to, collecting, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics and analyzing information. Coordinate preparation of, and not limited to, business units monthly reports, International month report, update of the International and BU Strategic and Tactical Business Plans, Monthly KPI reporting
Print Sales Plans weekly updates for the President
Prepare the Executives expense reports and medical insurance claims
Manage and coordinate the executives and their visitors travel and trips arrangements as and not limited to car, flight, and hotel bookings
Manage the Executives calendar and meetings. Arrange events and/or workshops as required. Plan, prepare and organize meetings, conferences and conference calls. Take meeting minutes as required
Facilitate visitors, screen and prioritize calls, respond to regularly occurring requests as per management guidance
Support and work in parallel with the document control department
Comply with all Enerflex HR, Quality, HSE, Code of Business Conduct and all the Company policies, procedures, processes, work instructions and guidelines
Qualifications
Minimum Bachelor degree with 2 years of experience in related field or high school degree with 6 years of experience in related field
Sensitivity to confidential matters and data
Organized, quality oriented, flexible, team player, multi-task oriented, self-motivated, positive, and independent
Good interpersonal, credibility, time management, analytical, and problem solving skills
Excellent written and verbal English command. Arabic is a plus
Ability to work well with all levels of internal management and staff and external customers
Experience in project coordination, data collection and reports compilation
Physical Requirements
Sitting, standing, fingering/typing, and talking. Flexible. Working in professional environment
About Us:
Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.
Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.
We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.
Enerflex is an Equal Opportunity Employer
Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.