Executive Assistant/ Personal Assistant - KS001 - Dubai, United Arab Emirates - GigaBrands

    GigaBrands
    GigaBrands Dubai, United Arab Emirates

    11 hours ago

    Description

    About GigaBrands

    GigaBrands is a fast-growing global eCommerce growth partner helping brands scale profitably across marketplaces, with deep expertise in Amazon operations, advertising, brand management, and performance optimization. The team operates in a high-performance, entrepreneurial environment focused on ownership, accountability, and measurable impact.

    About the Role

    GigaBrands is hiring an Executive Assistant on behalf of a client to support executive leadership in managing operations, communications, and strategic initiatives. This role requires a highly organized, proactive professional capable of handling confidential matters while managing multiple priorities in a fast-paced corporate environment.

    The ideal candidate thrives under pressure, anticipates needs before they arise, and can independently manage projects and executive coordination with minimal supervision.

    Key Responsibilities

    • Serve as liaison between the CEO and management team
    • Support implementation and coordination of special projects and executive initiatives
    • Facilitate meetings, corporate events, and executive engagements
    • Manage executive calendar, scheduling, and travel logistics
    • Manage and prioritize executive email communications
    • Prepare and coordinate presentations, reports, and executive communications
    • Drive internal and external communication coordination when required
    • Perform clerical and executive administrative duties
    • Handle confidential information with professional discretion
    • Execute additional assignments and tasks delegated by the CEO
    Requirements
    • Valid passport and willingness to travel when required
    • Reliable, goal-oriented, and committed professional
    • Self-motivated with the ability to thrive in fast-paced corporate environments
    • Quick learner eager to take on new responsibilities
    • Strong organizational and project management skills
    • Exceptional problem-solving capabilities
    • Impeccable multitasking and prioritization skills
    • Excellent time management and attention to detail
    • Professional, friendly, and confident demeanor
    • Exceptional interpersonal and communication skills
    • High degree of trustworthiness and dependability
    • Ability to handle complex situations and provide creative solutions
    • Pride in delivering high-quality work and continuous improvement
    • Strong ownership mentality with a proactive, "can-do" attitude
    • Professional discretion and confidentiality required

    Skills & Technical Requirements

    • Fluency in English (spoken and written) is mandatory
    • Portuguese language proficiency is highly preferred
    • Strong command of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Forms, Slides)
    • Familiarity with productivity and project management tools
    • Experience supporting remote or virtual teams is an advantage
    Benefits

    Benefits & Working Conditions

    • Full-time employment (40 hours per week)
    • Competitive salary package
    • Opportunity to work directly with executive leadership
    • Exposure to international operations and travel opportunities
    • High-growth, performance-driven work environment

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