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Office Assistant - Dubai, United Arab Emirates - E20 Investment Ltd

E20 Investment Ltd

Verified Company

Dubai, United Arab Emirates

1 month ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Key Responsibilities
Assist with day-to-day administrative tasks, including data entry, filing, photocopying, and scanning documents.

Answer and direct phone calls, take messages, and respond to inquiries in a professional manner.

Sort and distribute incoming mail and prepare outgoing mail and packages.

Maintain cleanliness and organization of the office, including common areas, meeting rooms, and kitchen facilities.

Monitor and replenish office supplies, such as stationery, kitchen supplies, and other consumables.

Assist in scheduling appointments, meetings, and conference calls for team members using calendar software or other scheduling tools.

Coordinate meeting logistics, including room bookings, equipment setup, and catering arrangements.

Assist in organizing and maintaining electronic and physical files, ensuring accuracy and accessibility.

Assist in document preparation, formatting, and editing, as needed.

Greet and assist visitors, clients, and vendors upon arrival, directing them to the appropriate contacts or meeting areas.

Manage visitor sign-in procedures and issue visitor badges as required.

Key Performance Indicators (KPIs):

Adherence to deadlines for completing administrative tasks such as data entry, filing, and document preparation.

Effectiveness in maintaining accurate records and organizing office materials and supplies.

Feedback and satisfaction ratings from clients, visitors, and other stakeholders regarding office services and hospitality.

Measure the efficiency and effectiveness of office operations, including response times and task completion rates.

Ability to identify and resolve administrative issues and challenges in a timely manner.

Team Support:
Feedback from team members regarding the level of assistance provided and overall satisfaction with office support services.

Requirements:

High school diploma or equivalent required; associate's or bachelor's degree preferred.

Proven experience in an office assistant or administrative support role is advantageous but not mandatory.

Excellent communication and interpersonal skills, both verbal and written.

Strong organizational and time management skills, with the ability to prioritize tasks and multitask effectively.

Attention to detail and accuracy in completing administrative tasks and maintaining records.

Adaptability and flexibility to respond to changing priorities and requirements in a fast-paced work environment.

Professional demeanour and customer service orientation, with the ability to interact with clients and visitors in a courteous and helpful manner.

Job Types:
Full-time, Permanent

Salary:
Up to AED2,250.00 per month

Application Question(s):