Administrative Assistant - Dubai, United Arab Emirates - EGMA Optical Supplies F.Z.

EGMA Optical Supplies F.Z.
EGMA Optical Supplies F.Z.
Verified Company
Dubai, United Arab Emirates

3 weeks ago

Ahmed Al-Mansouri

Posted by:

Ahmed Al-Mansouri

beBee Recruiter
Description

Duties and Responsibilities:


  • Serve as the initial point of contact for all office visitors, handling both Reception duties and administrative tasks in support of the EGMA Leadership Team.
  • Maintain confidentiality and professionalism while assisting with sensitive requirements.
  • Create wellcrafted communications, reports, presentations, and spreadsheets that meet companywide or top client standards.
  • Manage professional calendars, schedule appointments, prepare meeting agendas, record meeting minutes, and coordinate logistics for larger events, such as booking conference rooms and catering.
  • Arrange complex and often lastminute travel itineraries for multiple colleagues.
  • Review, format, proofread, and prepare documents and presentations in accordance with EGMA's standards.
  • Provide general administrative support, including printing, setting up Outlook calendars to track vacation and training, and establishing Outlook distribution lists.
  • Support practice area initiatives, including preparing meeting agendas and coordinating with speakers.
  • Maintain a tidy and presentable reception area, ensuring the availability of necessary stationery and materials.

Qualifications and Requirements:


  • Proven experience as an Administrative Assistant, Front Office Representative, or in a similar role.
  • Proficiency in Microsoft Office and Teams.
  • Professional demeanor and appearance.
  • Strong written and verbal communication skills.
  • Resourcefulness and proactivity in problemsolving.
  • Exceptional organizational skills.
  • Ability to multitask and manage time effectively, with a focus on task prioritization.
  • Customer serviceoriented attitude.
  • Strong teamwork and organizational abilities.
  • Sets a high standard of efficiency in task management, interpersonal interactions, and maintaining a professional office environment.
  • Graduation from an Office management course or a related field is preferred.

Salary:
AED3, AED4,000.00 per month


Experience:


  • Secretary/Administrator in the

UAE:
2 years (required)


Language:


  • English (required)
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