KATHERINE VALENCIA

Executive Assistant with Twelve (12) years of experience providing administrative support to C-suites executives. Can eaExecutive Assistant with Twelve (12) years of experience providing administrative support to C-suites executives. Can easily adapt to multicultural environments. With high aptitude and can easily learn new tasks and job routine.sily adapt to multicultural environments. With high aptitude and can easily learn new tasks and job routine.

Executive Assistant to the Vice President Human Resources (HR) and General Counsel & Company Secretary
Lamprell Energy Ltd.
June 2011 to February 2020

 Extensive diary management and arrangement of meetings and appointments.
 Perform general administrative functions (answering phone calls, ordering meals, handling expense reports, copying, printing,
mailing, faxing, scanning and binding, ordering stationeries, etc.)
 Arrange corporate travel including visas, flights, hotels and transportation requirements.
 Acting as the central communication hub for Human Resources, coordinating HR communications and meetings.
 Sending out internal communications as per VP Human Resources, General Counsel & Company Secretary and Corporate Services.

 Assist the company’s non-executive board members in arranging their travel and in the preparation of Board Packs and other material required for Board Meetings.
 Organize Board, Management, Committee and other ad hoc meetings throughout the year, prepare and circulate meeting materials and agenda.
 Assist in scheduling and coordinating online meetings, conference calls and remote interviews
 Coordinate facility and yard tours for financial analysts and investors.
 Organize offsite meetings, conventions, conferences and seminars.
 Manage sensitive matters with high level of confidentiality.
 Actively coordinate with Compliance Team on the due diligence process (collection and submission of documents, anti-bribery training, compliance certification).

Interim Secretary to the Chief Financial Officer (CFO)
Lamprell Energy Ltd.

Temporarily took over the tasks of the Executive Secretary including some correspondence, typing and
secretarial tasks for the CFO; handled the Management’s hotel bookings for Board Meetings; coordinated
with the consulting firm in London for the logistics of the Board Meeting and Management roadshow; also
carried out other tasks such as hotel and transfer arrangements and restaurant bookings for the company’s
guests.

Administrative Assistant
Lamprell Energy Ltd.
June 2008 to May 2011

 Develop and maintain systems for department filing.
 Organizes and distribute incoming and dispatches outgoing emails.
 Carry out administrative duties such as filing, typing, copying, binding and scanning;
 Maintain supplies inventory by checking stocks; anticipating needed supplies; placing and expediting
orders for supplies; verifying receipt of supplies;
 Book conference calls, rooms, taxis, couriers and hotels;
 Cover the reception desk when required;

Legal Administrative Staff
Y.F. Busmente Law Offices
March 2006 to February 2008

Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs;
 Prepares affidavits and other documents;
 Set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards
 Log and distribute incoming mail including regular and electronic mail;
 Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets
 Record and monitor deadlines;
 Update status and tracking reports;
 Collect and retrieve information from files as needed;
 Coordinates office activity including delivery of subpoena;
 Coordinate client billing process

Administration Offices
N.B. Nicholas Law Offices
March 2003 to February 2006

Create and organize information, and generate reference tools
 Prepare and format legal management report
 Gather case evidence and documentation including medical records, statement of charges, client and witness statements;
 Coordinate logistics for meetings and conferences;
 Provide administrative support including copying, scanning and faxing;

Administration Offices
Arquitectonica
August 1998 to September 2003

Answer and screen telephone calls
 Schedule and coordinate meetings and appointments
 Maintain and update databases and tracking systems
 Create reports and summarize findings
 Coordinate travel arrangement

Graduated with a degree of Bachelor of Science in Commerce Major in Management