Mostafa Soliman

Senior Document Controller  @ Abu Dhabi General Services “MUSANADA”

I am a talented, ambitious and hardworking individual, with strong management skills and experience looking for a challenging position in growth oriented company, where I can use my extensive business experience to help the company grow and achieve its targets as well as developing my career path by working in advance level of responsibilities.

System Support - Senior Document Controller - MUSANADA - Nov 2014 to Jun 2023

• Prepare and update Distribution Matrix (which pre-determined document control requirements, document numbering system will be used, how many and which signatures will be required for certain approvals) 
• Processes all document through work processes in accordance with defined document control procedures and guidelines 
• Communicate with all departments and determine if there are requirements or assistance to improve the services provided by the department to provide maximum benefit from the department for colleagues. 
• Assist junior document control staff to ensure effective implementation of project-specific procedures. 
• Implementation of an integrated system (including procedures,-software, tools, etc.), clarification. 
• Developing the document control manual with all procedures, processes, and protocols 
• Receive, track, and monitor documents using document management systems to register 
• Project Set-up Ensure Document control system & processes meet project requirements detailed knowledge of corporate document numbering procedure and application of same during new document number assignment to project engineering documents. 
• documents, maintain databases, and produce logs, transmittals, and other reports as required. 
• Produces reports using the standard office automation or department specific computer applications. Initiates and processes all business-related documents following the instructions. 
• Arrange document cataloging, packing, and long-term storage, or disposal of appropriate documents at the project closeout, Aid with document retrieval process. 
• Ensure to meet abreast of the document control department technologies, techniques, and services relevant to responsibility. 
• Contribute to work with other staff members as needed to develop and improve services. Aid users on documents management system capturing and locating electronic information when needs. 
• Help and infrastructure required Database upon request for meet any requested reports by QA/QC. 
• Contact in the case of an escalation of a Document Control related issue. 
• Clarification, arbitration, technical authority role regarding Document Control issues. 
• Ensure all templates used documentation provided is as per Client quality formatting requirements. 
• Infrastructure the Database for handling & Collecting Data for several Reports, Analysis & Auditing for Finalize Requested Report Result. 
• Create Document Control and correspondence folders for individual projects. 
• Collecting requested Data from Construction Team as per requirements.

Document Controller - Senior Document Controller @ Consolidated Contractor International Company CCIC

Presidential palace ABU DHABI    -  Oct 2010 To Nov 2014

• Working on "ACONEX" Program to submit all the MTF, Method Statement, Drawings, RFI, To Consultant. 
• Check mail & Faxes attended to distribution matrix. 
• Check the work status in the DCG Dept and solving the problem and Give advice. 
• Receiving from subcontractors and check the Documents.
• Making logs to tracking the work status. Check the system ACONEX and develop the Clear Data. 
• Follow up the Drafts and initials to submit the materials to consultant or client. 
• Quality control Ensuring project documentation is controlled, monitored, and recorded according to project services standards / specification, conduct timely document control audits on project level and implement continuous improvement activities)
• Tracking the document with the consultant and clients and replays. 
• Auditing internal Date base & Create Reports Using Crystal Reports & Excel. 
• Interface management Facilitating communication with project managers, Project Controllers, Engineers, Procurement & Construction personnel 
• Maintaining project documents control process (I.e. tracking and reporting on project document status)
• Supporting Construction work pack process, from comment to AFC by coordinating document movements as defined in the agreed process
• Maintaining and registering of incoming and outgoing engineering change notices and site queries, in accordance with agreed process. 
• To issue register to any agreed distribution list as required analysis & Query based retrieval of project engineers request for project related documents as well documents request from authorized sources.
• Provide hardcopies and softcopies, scanning capabilities and drawing Conversions to readable electronic (PDF) format to project engineers. Controlling of receivables/ deliverables documents from to authorized sources as well as document transmittals.
• On-time updating of master control library / integrity critical library of document updating check – out status of documents in implemented system in time
• Assist in finalization of documents template and tag relationship for upload. 
• Assists in the development and implementation working practice and procedures for activities from lesson learn.
• Assists to provide QA/QC of documentation developed for projects and or archives and transfer of information into the corporate documents and standard DMS system. 
• Assist to identify and organize project documentation for the engineers and properly closes out completed projects by transferring data into the corporate documents and standard System.
• Working on documental software’s & routine audits of the document Controller System.

Ain Shams University, Cairo 

• Bachelor of Law