Shaimaa Fadel

I would like to introduce my CV to work as an Office Manager, HR Officer , Executive Assistant, and Translator to work in multinational business organizations such as WS Atkins and Partners Overseas (British Company) through sophisticated document controlling programs such as Docu Phase and Net documents in addition to typing BoQs. In addition, I could register minutes of Meeting and distribute them over the concerned paries, and carrying out other office management tasks….

In the meantime, I prepared for a Diploma in Data Analysis and Power BI through Excel in order to prepare the required reports shortly in addition to Diploma in Programming (equivalent to Canadian Diploma attestation)

Therefore, I look forward to introduce my attached CV as I had a good experience for working previously through multitasking in typing correspondences, document controlling, preparing staff visas and tickets, following up with several HRM documents and translations (English to Arabic and VS). In addition, I have a professional experience in preparing documents for public relations, teaching English, and public relations documentations ……

• March 2014, till 28th March 2022: Office Manager, Executive Assistant, HR Officer (partial role) and Translator in WS Atkins Overseas
• Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required
• Acting as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
• Handling and screening calls for Executive/s
• Taking and passing messages to Executive/s in a timely manner
•  Organizing conference calls as needed and maintaining call record for accounts purposes
• Monitoring Executives’ email inboxes when they are out of the office or at meetings and acting as necessary
• Organizing interview times as part of our client’s appraisal system for Executive/s at appraisal time
• Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects
• Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates
• Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme
•  If in the office, organizing boardroom bookings and refreshments
• If external meeting, organizing all logistics
• Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
•  Proofreading and finalizing of documents when required i.e., presentations, proposals, letters
• Assisting Executive/s client team in copying of documents if needed
• Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date
• Assisting other EAs during busy periods
• Provide reception cover on an ad-hoc basis
• Assisting with the organization of our client’s events as needed including dinners and outside events
• (Translation, Registration of incoming and outgoing correspondences, of Arabic and English correspondences, Administration and PR tasks. Training in Word, Excel and Power Point Courses. 

In the meantime, I prepared for a Diploma in Data Analysis and Power BI through Excel in order to prepare the required reports shortly in addition to Diploma in Programming (equivalent to Canadian Diploma attestation)

Therefore, I look forward to introduce my attached CV as I had a good experience for working previously through multitasking in typing correspondences, document controlling, preparing staff visas and tickets, following up with several HRM documents and translations (English to Arabic and VS).