Government Contracts Executive Assistant - dubai - Magic

Description

Government Contracts Executive Assistant - Freelance, Remote
Magic Global Village, Dubai, United Arab Emirates
Description

Department:
Support & Leadership


Location:
Global+


Compensation:
$7.00 / hour

About the Client
A Mid‑Atlantic innovation and technology hub advancing dual‑use maritime and national security solutions. The organization blends coworking and incubation to connect entrepreneurs, industry leaders, veterans, and government stakeholders while accelerating commercialization. As the team scales, they require disciplined GovCon support to manage research, compliance, and operations.
Why does this role exist?

This role exists to help leadership from time‑intensive research and operational tasks while ensuring compliance in a regulated government contracting environment.

The executive assistant will independently drive GovCon research, produce professional documents, and establish light‑weight internal systems so work is accurate, timely, and low‑touch.

The goal is to quickly onboard and begin removing research/admin workload with minimal supervision, reducing errors and oversight needs.
The Impact you'll make
Government contracting research and intelligence
Monitor, research, and compile reports on relevant programs and opportunities; distill eligibility, set‑asides, NAICS, deadlines, and key requirements
Summarize solicitations and policy updates into clear briefs and comparison matrices
Build and maintain a simple pipeline/tracker of opportunities, milestones, and action items
Compliance and documentation
Draft, format, and QC professional documents, templates, and checklists aligned to GovCon expectations
Organize and maintain compliance records and version control for audit‑readiness
Support company profiles/registrations and keep data organized for quick reuse (e.g., capabilities summaries, past performance logs)
Executive support and communications
Manage inbox triage, draft polished emails and memos, and prepare meeting briefs and agendas
Own calendar management and scheduling across Eastern Time; coordinate interviews and stakeholder calls
Capture meeting notes and track follow‑ups to closure
Systems, organization, and operations
Set up and maintain simple internal systems (trackers, folders, SOPs, templates) for research and compliance workflows
Enforce consistent naming, filing, and formatting standards across shared drives
Coordinate with internal team members to ensure smooth handoffs and timely deliverables
Cross‑team and stakeholder coordination
Liaise with partners or members as directed; ensure timely follow‑ups, scheduling, and document delivery
Provide operational support for occasional internal initiatives under tight timelines
Skills, Knowledge and Expertise

Required:
2+ years direct experience in U.S. Government Contracting (GovCon), ideally supporting DoD or federal civilian work
Demonstrated compliance literacy (e.g., reading solicitations, understanding set‑asides, basic FAR/DFARS concepts) with exceptional attention to detail
Proven research and analysis capability; ability to produce client‑ready reports and professional correspondence
Executive assistant or operations support experience with minimal supervision, including building simple trackers and workflows
Excellent written and spoken English; available Monday–Friday, 9:00 am–5:00 pm Eastern

WFH Set‑Up:
Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and above
Internet speed of at least 40 MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back‑up computer and internet connection
Quiet, dedicated workspace at home
Your Superpowers

Technical:
GovCon/compliance literacy; strong desk research; advanced document formatting and QC; spreadsheet/report building; calendar/email management; familiarity with common GovCon portals and resources (e.g., , , FPDS) is a plus; proficiency with Google Workspace or MS Office

Operational:
Process‑oriented, organized, rigorous version control and filing; able to stand up lightweight systems and SOPs quickly

Interpersonal:
Crisp written communication, professional tone, proactive follow‑through, and reliable stakeholder coordination

Personal:
Autonomous, low‑ego, high ownership, meticulous, and calm under deadlines in a regulated environment
You should apply if...
You thrive in compliance‑heavy, detail‑critical work and take pride in getting it right the first time
You enjoy turning ambiguous requests into structured outputs and can operate with minimal hand‑holding
You're mission‑driven, comfortable engaging with government/industry stakeholders, and value professionalism in all deliverables
You're collaborative, dependable, and ready to help a scaling team move faster without sacrificing accuracy
What to expect
Work Setup
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours
40 hours per week
Monday to Friday 9:00 AM–5:00 PM Eastern Time (40 hrs/week)
Compensation
$7 per hour
No benefits package included
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Legal

Industries:
Software Development

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