Executive Assistant - Dubai, United Arab Emirates - GluCare

    GluCare
    GluCare Dubai, United Arab Emirates

    2 weeks ago

    Default job background
    Full time
    Description

    GluCare Integrated Diabetes Center is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the executive leadership team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Executive Assistant will play a key role in ensuring smooth day-to-day operations and fostering effective communication within the organization.

    Requirements

    • Responsibilities:
    1. Calendar Management:
    • Coordinate and manage the executive team's calendars, including scheduling appointments, meetings, and travel arrangements.
  • Communication:
    • Act as a liaison between the executive team and internal/external stakeholders, ensuring timely and accurate communication.
    • Draft, proofread, and edit emails, reports, and other documents.
  • Meeting Coordination:
    • Organize and coordinate meetings, conferences, and special events.
    • Prepare meeting agendas, attend meetings, and take accurate minutes.
  • Travel Arrangements:
    • Arrange travel itineraries, accommodations, and transportation for executive team members.
  • Document Management:
    • Maintain and organize electronic and physical files, ensuring confidentiality and easy retrieval of information.
  • Expense Management:
    • Process and track expense reports for executive team members.
  • Project Support:
    • Assist in various projects by conducting research, compiling data, and preparing reports.
  • Office Management:
    • Oversee general office operations, including ordering supplies, managing office equipment, and handling incoming calls.
  • Confidentiality:
    • Handle sensitive and confidential information with discretion and professionalism.
  • Ad-hoc Tasks:
    • Perform other duties and responsibilities as assigned by the executive team.

    Benefits

    • Education: Bachelor's degree in Business Administration, Communication, or a related field.
    • Experience:
      • Proven experience as an executive assistant or similar role.
      • Familiarity with healthcare or diabetes-related industries is a plus.
    • Skills:
      • Exceptional organizational and time-management skills.
      • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
      • Strong written and verbal communication skills.
      • Ability to maintain confidentiality and exercise discretion.
      • Flexibility and adaptability to handle changing priorities.
    • Personality Traits:
      • Proactive and self-motivated.
      • Team-oriented with a positive attitude.
      • Strong problem-solving skills.