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Abu Dhabi

    Office Business Administrator - Abu Dhabi, United Arab Emirates - MACKENZIE Jones

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    Description
    • Administrative duties andresponsibilities include providing administrative support to ensureefficient operation of the office, liaising with London securityand London/Dubai IT team where necessary for the ongoingmaintenance of bank servers andequipment.
    • Supports managers and employeesthrough a variety of tasks related to organization andcommunication.
    • This includes the completion of30+ KYC periodic reviews for Abu Dhabi clients and projectcompanies plus the onboarding of new clients for new products suchas deposits and FX.
    • The coordination of reviewby legal on NDAs and other legal documents and completing thee-kessai process for approval of signing saiddocuments.
    • Support the team in the completionof GBR Credit Reviews for Abu Dhabiclients.
    • Arrangement and coordination of clientmeetings/virtual calls and completion of call memos to be recordedin the GBP reporting system.
    • Sourcing of clientexposure information using bank systems and compiling this data forthe purposes of quarterly client relationshipupdates.
    • Responsible for confidential and timesensitive material.

    KeyResponsibilities:

    Finance andControl

    • Arranging and coordinating externalmeetings for third party supplier.
    • Responsiblefor the preparation Expenses ControlReport
    • Responsible in assisting Audit works forFinancial Statement and Agreed UponProcedure.
    • Assisting in Tax Preparation andFiling
    • Responsible in ABCD registration forThird Party Supplier
    • Responsible for TPRMregistration for Third PartySupplier
    • Responsible in processing payment ofinvoice, reimbursement, and salary.
    • AssistingChief Officer in preparing Expense budget for approval byGM.
    • Monitor the Actual and Estimated Expensesfor Non-Personnel and Personnel / Controllable andNon-Controllable.
    • Responsible in remittances ingood order and key contract for banks relatedmatter.
    • Responsible in Local PurchaseOrder.


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