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Abu Dhabi

    Administrative Assistant to the Office - Abu Dhabi, United Arab Emirates - Black Pearl Consult

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    Description
    • Coordinate and manage the CEOs schedule, including appointments, meetings, and travel arrangements.
    • Screen and handle all incoming calls, emails, and other forms of correspondence, ensuring prompt and professional responses.
    • Arrange and coordinate domestic and international travel itineraries for the CEO, including flights, accommodation, and ground transportation.
    • Prepare, review, and organize various documents, reports, and presentations for the CEO. Maintain an organized filing system.
    • Schedule and coordinate internal and external meetings, including agenda preparation, meeting minutes, and follow-up actions.
    • Handle sensitive and confidential information with the utmost discretion and maintain a high level of trustworthiness.
    • Provide administrative assistance to the CEO, including but not limited to drafting correspondence, expense tracking, and document formatting.
    • Greet and assist guests, clients, and stakeholders visiting the CEOs office.
    • Manage inventory of office supplies and coordinate procurement as needed.
    • Support the CEO in various ad-hoc projects and initiatives as required.

    Requirements

    To be considered for this role, you have to meet the following criteria:

    • Completion of Secondary (12 years) education followed by 2 years full time training leading to diploma in Business Administration or equivalent.
    • Good knowledge of PC applications, particularly Microsoft Office and other graphic and presentation software.
    • 3 - 5 years' experience in general administrative and/or clerical work, ideally within financial services, consultancy, or law firm industries
    • Strong organizational and time management skills
    • Proven exposure in a fast-paced environment

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