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    Exec Admin Asst II - Dubai, United Arab Emirates - TD

    TD
    TD Dubai, United Arab Emirates

    1 week ago

    Default job background
    Description

    Depth & Scope

    • Prepares, edits, and types a variety of confidential materials, reports, correspondence, and statistical tables
    • Answers telephone, screens calls, takes messages and receives visitors
    • Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities
    • Establishes and maintains highly confidential files and records
    • Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel
    • Coordinates and facilitates high-level executive functions with wide latitude for independent judgment
    • Schedules appointments and coordinates arrangements for meetings, conferences and travel itineraries
    • Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed
    • Demonstrates a high level of tact and discretion due to the frequency of high level internal and external contacts. Requires a thorough understanding of executive's job and methods of work
    • Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization
    • Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents
    • Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers acting as a liaison between the President or Senior Executive in order to resolve issues and concerns and to relieve executive of administrative details
    • Researches information and assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity)
    • Conducts projects as assigned such as coordinating regulatory exams
    • Analyzes complex information requests and determines appropriate action

    Education & Experience

    • Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below
    • 3+ Years of related experience
    • Exceptional clerical and administrative skills
    • Knowledge of division organization, terminology and operations
    • Ability to work independently and within a team
    • Proven organizational skills, with ability to keep others focused, on task and efficient
    • Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise
    • Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software
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