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Executive Assistant - Dubai, United Arab Emirates - Right Calibre Consulting
Description
Responsibilities
The Executive Assistant/Office Manager is responsible for maintaining a clean, organized, and well-run office environment where our client co. & their team can all best deliver on their goals
They are seeking a friendly and enthusiastic individual to take on this role on a permanent basis
Be creative to provide the best working environment for the team
Act as an ambassador for the company with all visitors and vendors, helping in a professional and pleasant manner, providing a reliable and dedicated service
Work with key stakeholders to run facilities and office projects
Assist in onboarding new employees as they join; conduct office onboarding and first-day tour
Be the point person for on-site IT in collaboration with the Europe -based IT team: Ensure WiFi, video conferencing units, and laptops are operational and repaired if malfunctions arise
Load new laptops with company software and track all the locations of all local IT inventory
Ensure the security of the office space and make sure doors are locked at the end of the day
Maintain in-office records: labour law posters, HR documents, Health and Safety records, etc
Implement and manage policies and procedures for optimal use of the space in collaboration with HR, Comms, and Office teams
Help the team with travel plans when needed it
Work with People and Comms functions on the development of well-being practices at work
Assist with coordinating New York and company-wide social events
Other miscellaneous tasks, as directed by the Senior Team.
Qualifications
A friendly, confident, and approachable manner; able to put people at ease and to work with people from different backgrounds and experiences
Eager about hands-on work and pitching in wherever needed; willing to get your hands dirty
A positive outlook and an energetic style, Excellent time management skills
High standards in everything you do
The ability to work autonomously and run tasks solo
Proactive and able to anticipate issues/risks and plan accordingly; take preventative action
Capacity to deal with a wide variety of different tasks and come up with innovative solutions to challenges
Passion for making an impact through creating a work environment where people can thrive
Start-up experience worked in a multi-dimensional support role with lots of moving parts for a growing and ever-changing environment
Experience in dealing with the public in a customer-facing or hospitality role
Experience providing a high level of service in an office environment.
UAE experience in must. Must have experience in working with C-Suite & Founders.
Pref. Available to start immediatley
Excellent Salary + Benefits.