Executive Assistant - Dubai, United Arab Emirates - Huda Beauty Dubai

Description

Essential Duties andResponsibilities:

• Actingas the point of contact among executives, office team and otherexternal partners
• Make travel and accommodationarrangements
• Submit monthly expensereports
• Carry out Executive Team'spersonal requests: purchasing, event planning, gifting,appointments etc.
• Proactively manage complexand dynamic calendars, scheduling appointments, meetings, andconferences, considering time zones, priorities, and potentialconflicts.
• Coordinate travel arrangements,including flights, accommodations, and transportation, ensuringefficient and seamless itineraries.
• Organizeand maintain digital and physical files, ensuring documents areeasily accessible and up-to-date.
• Compile andprepare materials for meetings, presentations, and reports,collaborating with various departments to gather necessaryinformation.
• Coordinate and schedule meetings,including creating agendas, distributing materials, and recordingminutes when required.
• Arrange conferencerooms, technology, and refreshments as needed to facilitateefficient and productive meetings.
• Establishand maintain positive relationships with internal and externalstakeholders, including clients, partners, andvendors.
• Liaise between the executive andvarious teams, ensuring clear and timelycommunication.
• Assist in the execution ofspecial projects, research assignments, and initiatives, providingresearch, analysis, and administrative support asneeded.
• Handle sensitive and confidentialinformation with the utmost discretion andprofessionalism.
• Maintain a high level ofconfidentiality and integrity in all interactions andtasks.