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    Project Coordinator cum Secretary - Dubai, United Arab Emirates - Talent Pal

    Talent Pal
    Talent Pal Dubai, United Arab Emirates

    1 week ago

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    Description

    We are looking for a responsibleProject Coordinator/Secretary to administer andorganize all types of projects from simple activities to morecomplex plans and who can handles administrative tasks for theproject manager and team members to keep the project runningsmoothly. This may include ordering equipment and supplies managingdeadlines and workflow and scheduling meetings andappointments.

    Project Coordinator cumSecretary responsibilities include:

    Contracts Documentations for BEL and BSSL

    (Contracts / Agreements Documentationspreparations filing and submitting FM Contracts coordination withOAs and clients (mails and calls) Responsible for all the LPOsrelated AMC for Soft Services and MEP Services Specializedcontracting. (Issuing)and LPOs for material request as requiredPreparation of FM / Cleaning ServicesProposal/Quotation/Tenders)

    EOL (End ofLease)

    Receives mails from ClientsPortal Raising Ticket (Work Order) thru CAFM for new RFQ /TenderCirculate RFQs to Civil Team (via mail or whatsapp group) RFQs tobe converted to Excel format and give to Estimation Team RFQsPortal Tender Uploading from Estimation Team Inputs Work Completionreport Preparation and Submission Invoice submission Payment Followup if required) EOL Tender Tracker Raising Ticket thru CAFM for newRFQ EOL Quotation from Estimation Team inputs Completion report andInvoice submission

    Coordinate with all theclients and facilitate smooth execution of the contracts. Be thesingle point of contact for all the clients with respect tocontractual documentation.

    BusinessExcellence/Management Meetings (ISO Documentation andcoordination with the consultant for auditing. ISO Documentscoordination with all the sites Documentation Support OperationsReview Meeting Presentation preparation in coordination with eachDepartment Letters and Minutes of Meetings

    Developing and maintaining filing systems to maintain sales recordsand project details.

    Coordinating projectschedules resources equipment and information

    Liaising with clients to identify and define project requirementsscope and objectives

    Ensuring that clients needsare met as the project evolves

    Analyze risks andopportunities

    Oversee project procurementmanagement

    Monitor project progress and handleany issues that arise

    Act as the point ofcontact and communicate project status to allparticipants

    Work with the Project Manager toeliminate blockers

    Use tools to monitor workinghours plans and expenditures

    Issue allappropriate legal paperwork (e.g. contracts and terms ofagreement)

    Create and maintain comprehensiveproject documentation plans and reports

    Ensurestandards and requirements are met through conducting qualityassurancetests

    Qualifications:

    Bachelors in Business Administration or associate degree in projectmanagement or similar.

    A completed course infacilities management will beadvantageous.

    AdditionalQualification/Training:

    An ability toprepare and interpret flowcharts schedules and stepbystep actionplans

    Solid organizational skills includingmultitasking and timemanagement

    Strongclientfacing and teamwork skills

    Familiaritywith risk management and quality assurancecontrol

    Strong working knowledge of MicrosoftProject and MicrosoftPlanner

    Experience:

    A minimum of 56 years of experience in facility managementcoordination and project management.

    Proven workexperience as a Project Coordinator or similarrole.

    Experience in project management fromconception to delivery

    **Salary Based onExperience**

    Job Type:Fulltime

    Salary: AED AED permonth

    ApplicationQuestion(s):

    • Are you inDubai.
    • Are you willing to joinimmediately.

    Experience:

    • Project Coordinator cum Secretary: 6 years(Preferred)
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