Assistant ManagerImport Export - Dubai, United Arab Emirates - totalenergies dubai

Description

Knowledge:

• Goodknowledge of logistics activities

• Thoroughknowledge of relevant import, export, clearance, transportation,land warehousing and regulations

• Dubai Customsregulations

Skills:

• Goodinfluencing, communication, people management skill Operationalplanning and problem solving skills and interpersonalskills.

• Good commercial skills, initiative andconfidence to interact withsuperiors.

Experience:

• 10+years of experience in logistics in Lubricants or similar industryoperations

Education:

•Graduate in any discipline + preferable MBA in Supply ChainManagement

Activités

JOBACTIVITIES

Imports Clearance

•Accountable for verification of import shipment documents &their accuracy.

• Ensure that MOFI regulationsare met during the clearing of importconsignments.

• Ensure compliance to MOFAICregulations for import clearance.

• Ensure thatCustoms regulations are met during the clearing of importconsignments.

• Ensure accuracy of customsdeclaration elements like HS code in importclearance.

• Ensure the debit card account forduty exemption is valid and adequate funds are available all thetime.

• SLA Imports Clearance — within3 workings days of vessel arrival.

• SLA ImportsDelivery — post-clearance within 48 hours for dry& ISO tank containers.

• Supervise andcontrol the activities carried out by Logistics executivesregarding import operations.

ExportManagement

• Ensure the safety &security of all vehicles by following all guidelines set inPATROM

• Point of escalation for matters relatedto exports.

• Adherence to the global contractfor freight forwarding and compliance to it.

•In- charge for the operations and stock in the 3PL exportwarehouse.

• Understand the customerrequirements for the various facets of the business — interms of the service levels agreements and freight costetc.

• Supervise and control the activitiescarried out by Logistics executives regarding exportoperations.

• Be responsible to coordinate andcommunicate between the sales team and the plant for therequirements and ensure that the requirements are wellmet.

• Ensure daily communication to the salesteam on the status of sales orders.

• Ensuretimely communication to the sales team on the status of theirexport / local documents.

• Ensure systematicreplenishment of stocks for the warehouse so that there are nostockouts for the products agreed to maintain stocklevels.

• Delegate appropriately theresponsibilities as listed above to the team and ensure the bestresults as a team in line with theexpectations.

• Be responsible to implement theQuality Management System so that effective and efficient resultsare achieved.

• To ensure that the PATROMrequirements are met by the Contractors including SAFE TO LOADchecks.

• To ensure that the vehicle planning isdone takes into account PATROM requirements such as DriverTraining, vehicle capacities, night waiver, route assessments,etc.

• Controlling consumable for the warehouseoperations.

• Conduct ORM with service providerson a set schedule and take appropriate action on issues thatarises.

• Focal point of customer complaintsrelated to logistics– to be resolved in KISSFLOW withinstipulated time.

• Update sales volume for PSLmeetings.

• Personally resolve criticallogistics problems in order to ensure contractual commitments aremet and any operational impact is minimized.

•Verification of goods & serviceinvoices.

JOB RELATED OBJECTIVES &ASSIGNMENTS :

• No accidents in the area underhis purview.

• Maintain ExportIFOT.

• Ensure the operations is as per the setSOP and responsible for its periodic updates

•Control Demurrage and port Storage charges.

• Noorders to be missed out in the executionprocess.

• Overtime for staff/fleet/warehousewell-controlled and justified based on needs.

•100 % Compliance with local regulations and contractualobligations.

• Expenditure is controlled andmanaged within the history and trends.

• Activeparticipation in internal and external audits.

•Implementation of BOE in WMS. Customs inventory should be matchingwith the TEMME inventory. Explanation on thedifference.

COST MANAGEMENT (IMPORTS &EXPORT)

• Control demurrage and portStorage.

• Target for capacity utilization ofimport & export fleet.

QHSE OBJECTIVESAND ASSIGNMENTS :

• To understand and adhere tothe current regulatory requirements applicable to the areas ofresponsibility.

• Conduct regular audits andwalk around to review the potential losses in the areas ofresponsibility.

• Reporting of near misses,incidents, hazards & injuries to line Manager within thetime frame as required by QHSE policy andManuals

• To contribute, meet and improve uponthe KPI and targets as set towards overall QHSE & Energyobjectives.

• Selection and availability ofapplicable PPEs at all times and ensuring the strict use of PPEs inthe work area of responsibility.

• Take part inthe training program to acquire QHSE & Energy Managementknowledge.

• Participate in the safety riskassessment, health risk assessment, planned general inspections,loss control tours, and other kinds of audits as per the TLBU QHSErequirements.

• Participate in the investigationand analysis of incidents as and whenrequired.

• Strict adherence to QHSErequirements with full authority to stop any operation for safetyreasons.

• Maintain 100% compliance onPATROM

• Strict adherence and compliance towardsGroup HSE Charter & MAESTRO requirements andaffiliate's HSEQ Policy, Procedures & specificrules & regulations applicable to the area of activity atall times.

• Demonstrates exemplary conduct,rigor, vigilance, and professionalism regarding HSE in all theiractivities.

• Ensure adherence to complianceprocesses and guidelines specific to the position's rolesand responsibilities.

• To comply with the TEMMESafe Work Permit program (as per the PTW roles and responsibilityassignment: process owner/ permit applicant/ issuing authority andapproval authority)

• Strict adherence to QHSErequirements with full authority to stop any operation for safetyreasons.

Contexte etenvironnement

CONTEXT ANDENVIRONMENT

• Will be the key responsible forthe day-to-day handling of all export dispatches with the keyobjectives of Fleet management, meeting / exceeding the agreedservice levels".

• Preparation& active involvement in Tender documentation for warehouseand transportation such as scope of work and contractreviews.

• Will be the key responsibility tohandle all import-related activities including but not limited tointeracting with local authorities and serviceproviders.

• Conduct annual interim and annualperformance review of the team in Import & Exportdept.

• Act in day-to-day operations in absenceof Sr. Executive exports and imports.

• Liaisewith government authorities viz customs, port authorities, DPW,MOFI, MOFAIC, Dubai municipality and FANR