Senior Procurement Coordinator/Supervisor - Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates - Career Maker Consultant BPC

    Career Maker Consultant BPC
    Career Maker Consultant BPC Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates

    1 week ago

    Description

    Job Opportunity:
    Senior Procurement Coordinator/Supervisor


    Location:
    Abu Dhabi, UAE.


    Job Type:

    Full-Time/On-site -Exclusive Luxury Lifestyle and Experiential Management Firm is a membership-based lifestyle and experiential firm dedicated to managing the travel, logistics, and unique lifestyle needs of our ultra-high-net-worth (UHNW) clientele.

    Specializing in Global Lifestyle Management, we celebrate cultural diversity and prioritize building lasting relationships with our clients and partners.

    Our services range from bespoke lifestyle management and property management to venture collaborations, aligning with our mission of delivering excellence in everything we do.


    This is an exciting opportunity to join us as a Senior Procurement Coordinator, responsible for setting up, optimizing, and leading the procurement and vendor management function.

    This role will play a key part in ensuring our properties operate to the highest standard, with quality and efficiency in sourcing, supplier relationships, cost control, and service delivery.

    Key Responsibilities

    Procurement Strategy and Leadership
    • Develop and maintain procurement strategy aligned with operational needs and company growth.
    • Oversee procurement including sourcing, order generation and tracking, delivery scheduling, and invoice approvals.
    • Provide leadership and direction to the team, ensuring service excellence and efficiency. Lead and mentor a team of Coordinators by setting clear KPIs and support their development.
    • Lead training and professional development initiatives for junior team members, fostering a high-performance culture.
    • Work closely with operations teams to forecast demand and ensure timely procurement enhancing service delivery.
    • Oversee and manage multiple projects with efficiency, ensuring timely and precise execution in high-pressure environments.
    • Manage procurement and reporting by utilizing CRM systems for tracking, reporting, and compliance.
    • Develop and implement process improvements to optimize workflows and enhance overall efficiency. Identify areas for cost savings, supplier consolidation, and procurement efficiencies without compromising on quality.
    • Act as a senior liaison between clients, vendors, and internal teams, ensuring smooth communication and collaboration.
    • Identify procurement challenges, troubleshoot issues, and implement solutions to enhance client experience. Supplier/Vendor Management
    • Manage and build relationships with 100+ suppliers across categories including luxury furniture, maintenance, amenities, cleaning services, lifestyle brands, and more.
    • Negotiate contracts, pricing, SLAs, and payment terms with both new and existing vendors.
    • Build a preferred supplier program based on performance, quality, and service delivery.
    • Manage standardized processes for ordering and receiving products/services.
    • Maintain accurate procurement documentation including contracts, warranties, service agreements, and vendor contact logs.
    • Identify procurement risks and develop contingency plans.
    • Conduct regular vendor reviews and performance evaluations. Cross-Functional Collaboration
    • Partner closely with Finance and Operations teams to align on procurement priorities.
    • Liaise with the Design/Interiors team to ensure product sourcing is in line with client requirements and brand standards.
    • Communicate clearly with stakeholders on procurement timelines, changes, or delays. Reporting & Analytics
    • Build and analyze procurement data to make data-driven decisions and continuous improvements.
    • Monitor and analyze service performance, client satisfaction, and operational KPIs to drive continuous improvement.
    • Develop procurement dashboards and reports to monitor KPIs (cost savings, supplier performance, order fulfillment rates). Maintain systems for order tracking and reordering.
    • Present findings and insights to senior leadership on a regular basis. Compliance & Record Organization
    • Oversee the meticulous organization and management of digital and physical records, including but not limited to contracts, service agreements, quotations, and invoices.
    • Ensure compliance with internal policies and industry best practices for record-keeping and data security.

    Qualifications & Experience:

    • Experience: Minimum of 4-5 years of experience in the UAE in procurement or supply chain management, preferably in hospitality, property management, or luxury/lifestyle sectors, with relative territory attested certification
    ● Expertise:

    Strong understanding of luxury lifestyle, global travel markets, property management, and UHNW client needs

    ● Communication:

    Exceptional verbal and written English skills; ability to convey ideas clearly and confidently

    ● Problem-Solving:

    Strong judgment, ethical decision-making, and proactive problem-resolution skills

    ● Software Skills:

    Strong proficiency in CRM, procurement, and project management tools

    ● Organization:

    Outstanding multitasking abilities, attention to detail and time management skills

    ● Adaptability:

    Ability to work unsupervised, maintain composure under pressure, and thrive in a fast-paced environment

    ● Professionalism:

    Maintain strict confidentiality and demonstrate a polished, professional demeanor at all times


    Desired Skills & Qualifications:

    • Proactive, experienced, and solution-oriented mindset.
    • Discreet, professional, and client-focused.
    • Ability to multitask and thrive in a fast-paced and growing company.
    • Comfortable with change and building a function from the ground up.
    • Passion for luxury services and strong attention to detail.
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