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- Plans, coordinates, and ensures the Managing Directors schedule is followed and respected. Provides 'gatekeeper' and 'gateway' role, creating win-win situations for direct access to the Managing Director time and office.
- Communicates directly, and on behalf of the Managing Director, with Board members, and others, on matters related to Consulting programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Managing Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the Managing Directors office and internal functions; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
- Works closely and effectively with the Managing Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a 'barometer,' having a sense for the issues taking place in the environment and keeping the Managing Director updated.
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Managing Director, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement emails, personal correspondence, and other tasks that facilitate the Managing Directors ability to effectively lead the business.
- Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Maintains discretion and confidentiality in all relationships
- Adhere to compliance with applicable rules and regulations set in bylaws regarding management committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison
- Participates as an adjunct member of the practice leadership team including assisting in scheduling meetings and attending all meetings
- Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
- Facilitates cross-divisional coordination of travel and outreach plans Communications, Partnerships, and Outreach
- Ensures that the Managing Directors bio is kept updated and responds to requests for materials regarding the Managing Director and the practice in general.
- Edits and completes first drafts for written communications to external stakeholders Strategic Initiatives
- Follows up on contacts made by the Managing Director and supports the cultivation of ongoing relationships
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Forward looking thinker, who actively seeks opportunities and proposes solutions
- Strong work tenure: five to 10 years of experience supporting Executives
- Experience and interest in internal and external communications, partnership development, and fundraising
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Executive Assistant - Dubai, United Arab Emirates - JLL
Description
About JLLWe're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over c.92,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do, and we're honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation and succeed together. If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements below. We're interested in getting to know you and what value you can add.
What this job involves
Completes a broad variety of administrative tasks for Global Consulting People Experience Managing Director including: 1. managing an extremely active calendar of appointments; 2. completing expense reports; composing and preparing correspondence that is confidential; 3. arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings, and supporting small projects
Responsibilities:
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can't wait to see where your ambitions take you at JLL. Apply today
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