Office Coordinator - Dubai, United Arab Emirates - Cygnus Telecom

Cygnus Telecom

Verified Company

Dubai, United Arab Emirates

4 weeks ago

Posted by:

Ahmed Al-Mansouri

beBee Recruiter

Description

Office Coordinator
The Office Coordinator will manage day-to-day administrative tasks, facilitate communication between departments, and assist with office operations. This role requires a proactive and detail-oriented individual with excellent organizational and communication skills.

Responsibilities:

Calendar and Meeting Management:
Schedule and coordinate meetings, appointments, and conference room bookings. Prepare meeting materials and assist with video conferencing setup.

Administrative Support:
Provide administrative assistance to various departments, including data entry, document preparation, and filing.

Vendor and Supplier Coordination:
Liaise with vendors and suppliers, ensuring timely deliveries and addressing any issues or discrepancies.

Mail and Correspondence:
Handle incoming and outgoing mail, including sorting, distributing, and coordinating shipments as needed.

Document Management:
Organize and maintain digital and physical documents, including contracts, invoices, and personnel records.

Expense Reporting:
Assist employees with expense report submissions and ensure accuracy and compliance with company policies.

Qualifications:

Graduate
Proven experience as an office coordinator, administrative assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Attention to detail and a proactive approach to problemsolving.
Ability to work independently and as part of a team.
Exceptional customer service and interpersonal skills.
Familiarity with office equipment and software, including printers, copiers, and office management software.