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    Personal Assistant - Dubai, United Arab Emirates - Apex Group Ltd

    Apex Group Ltd
    Apex Group Ltd Dubai, United Arab Emirates

    4 days ago

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    Description

    Responsibilities:

    • Reporting to senior management and performing secretarial and administrative duties.
    • Typing, formatting, and editing reports, documents, and presentations.
    • Entering data, maintaining databases, and keeping records.
    • Liaising with internal departments, answering calls, and making travel arrangements.
    • Managing internal and external correspondence on behalf of senior management.
    • Scheduling appointments, maintaining an events calendar, and sending reminders.
    • Copying, scanning, and faxing documents, as well as taking notes.
    • Preparing facilities for scheduled events and arranging refreshments, if required.
    • Ordering office supplies and replacements, as well as managing mail and courier services.
    • Observing best business practices and etiquette.

    Personal Assistant Requirements:

    • High school diploma or GED.
    • Certification in secretarial work, office administration, or related training.
    • 1-2 years of experience as a personal assistant would be advantageous.
    • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
    • Advanced typing, note-taking, recordkeeping, and organizational skills.
    • Ability to manage internal and external correspondence.
    • Working knowledge of printers, copiers, scanners, and fax machines.
    • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
    • Excellent written and verbal communication skills.
    • Exceptional interpersonal skills.
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