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    Executive Assistant 6-month contract - Abu Dhabi, United Arab Emirates - Black Pearl Consult

    Black Pearl Consult
    Black Pearl Consult Abu Dhabi, United Arab Emirates

    1 week ago

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    Description

    Ourclient a large investment firm is currently looking for anExecutiveAssistantwhowill highlevel of business and administrative support to theinvestment department.

    Yourduties will include but not limited to thefollowing:

    Preparereports on defined executive operationalmetrics

    Developdocuments and communication for various requests reports andletters

    Manageall the personal and business daytoday activities and issues of themanager

    Collaboratewith other team members in the planning and development of internaland externalprojects

    Onbehalf of the manager prepare correspondence and other materialrequiring considerable judgment and knowledge of operations; Screentrace file retrieve and coordinate all incoming and outgoingcorrespondence and necessary paperwork directly related to theoverall management of theorganization

    Holdall workrelated information in the strictest confidence. Thisincludes but is not limited to; communications either direct orindirect; strategic information and employee specific personnelaction and information.

    Representteam in liaising with other department teams to coordinate someprojects

    Meetprofessional obligations through efficient work habits such as:meeting deadlines honouring schedules coordinating resources andmeeting in an effective and timely manner and demonstrate respectforothers

    Ensuresalignment with organization policy and defined regulations throughthe effective management in scheduling offsite travel (hotel flightrental car meeting agenda presentation location needs) fordesignated executivepersonnel

    Managea variety of important functions requiring independent judgment andusing tact and diplomacy in dealing with officials and thepublic

    Participatein Team meetings through the preparation of agendas packetsdocuments and general recordkeeping

    Manageand maintain the schedule of the team obtaining and providingneeded information for scheduledappointments

    Demonstrateefficiency in scheduling creating complex documents and exercisingdiscretion and independent judgment in matters of importance andensures the general operations of the department are functioning tomaximumcapacity

    Providesupport and a wide range of complex confidential and administrativeduties to themanager

    Providesupervision and general project management for special requests bythe team and ensure appropriate follow throughactions

    Performpersonnel oriented tasks including participating in the hiringprocess supervising the training of new employees ongoing trainingof other employees resolving employee problems and followingdefined policy/procedure around general supervision (ifapplicable)

    Supervisedesignated office administrative staff by developing operatingprocedures and systems to ensure effective and efficient departmentoffice operations (ifapplicable)

    Responsiblefor conducting the meetings biweekly Business and operationalmeetings and financial and budgeting reviews (ifapplicable)

    Organizeand maintains contracts records and other essential documents;archive out of date information according to records managementcompliance and best practices

    Manageand supervise designated personnel the planning coordinating anddirecting of activities associated with the overall operation ofthe department in general.

    Developpresentations to include general preparation identifying resourcescollateral and presentation materials equipment needs producingscripts and PowerPointpresentations



    Requirements

    Tobe considered for this role you need to meet the followingcriteria:

    Must be fluent in English;knowledge in Arabic and other languages would be aplus

    Must be a Bachelor degreeholder

    Must have good knowledge inusing Microsoftapplication

    Must have experienced workingin a multiculturalenvironment

    At least 5 years of ExecutiveAssistant / Personal Assistant experience in a highly professionalbusiness environment (experience in financial services professionalservices legal or banking industriespreferred)

    Exceptional written andverbal communication skills in English and Arabic Desire to deliversuperior customerservice

    Ability to multitask withhigh degree ofaccuracy

    Demonstrated high level ofprofessionalism andconfidentiality

    Excellent phone manners andinterpersonal communicationskills

    Ability to learn and acceptstandard operating procedures and compliance regulationsExceptional skills with Microsoft Office: Word ExcelPowerPoint

    Proactive andorganized

    Toview other vacancies we have please check ourwebsite()andfollow us on our social mediaaccountsLinkedIn/Facebook/Twitter/Instagram

    Disclaimer:Black Pearl will never ask for money or any form of charge ourcandidates just to process or consider their application for any ofour available vacancies. If you happen to receive such a requestfrom any members of our staff or other individuals claiming to bepart of Black Pearl please do call our office ator drop us amessage on ourwebsite.


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