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    Branch Accountant - Sharjah, United Arab Emirates - al futtaim group

    al futtaim group
    al futtaim group Sharjah, United Arab Emirates

    1 week ago

    Al Futtaim Group background
    Description

    a) Cash (Revenue & Petty Cash Fund) Management

    • Collect cash / credit card payment against cash invoices.
    • Maintain and balance daily collection & petty cash fund twice daily
    • Monitoring the insurance limits of cash/collection in vault, ensuring the insurance coverage from AOIC if the cash/collection in vault exceeds the limit
    • Ensure that collected revenue must be handed over to Transguard on a succeeding day
    • Daily collection reports should be uploaded in the shared drive provided by the AFSS
    • All collection / PCF verification and hand over are properly signed / filed for future references
    • Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
    • Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored
    • Ensure sublet and bought-out charges are posted to Job cards for charging the customer.

    b) Business Processes & Controls

    • All business processes are conducted according to SOP and with correct levels of sign authority
    • Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
    • Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations

    c) Accounts Receivables Management (AR Management)

    • Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
    • Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible

    d) Maintain proper invoice filing with complete document set (Job card, LPO etc.) for easy retrieval.

    e) Invoicing & Delivery Management

    • Perform financial transactions and process invoices in a timely manner.
    • Ensure all relevant AFM document processes are strictly adhered to ensure all bank payments are met
    • Ensure Revenue/Provision in place and Assignee clause is without error
    • Substantiates financial transactions by auditing documents.
    • Perform record keeping of all financial operations.
    • Manage Intra & Internal Sales including Government Sales.
    • Authorization of all in house AFM sales & credit customers.
    • Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
    • Support & Guiding of Matrix managers, Sales team and Sales Admin.

    f) Petty Cash Management

    • Verify all cash & cheque transactions from the previous day and encode into SAP.
    • Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.
    • Monitoring Petty clash float for ensuring adequate balance and reviewing pending re-imbursements/claims for submission.
    • Perform Surprise Cash Count as per SOP.

    g) Financial Reporting, Cost & Internal Controls

    • Finance related processes are conducted in compliance with AFM policies & procedures (SOPs).
    • Supporting in monitoring Opex & Capex.
    • Monitor & maintain AFM administration document process is adhered at all times.
    • Monitor clearance of Open POs follow up with COT & Showroom Admin Team every month
    • To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management

    h) Accounts Receivables Management (AR Management)

    • Reviewing and ensuring of timely submission of Second sets.
    • Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
    • Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
    • Reconcile credit customer accounts
    • Lead the GHQ process and AR.

    i) To carry out Ad Hoc tasks like new set up projects and exceptional reports as required by the FBP/ FM / Branch Management .

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