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    Collections Executive - Dubai, United Arab Emirates - Al-Futtaim Automotive

    Al-Futtaim Automotive
    Al-Futtaim Automotive Dubai, United Arab Emirates

    6 days ago

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    Description
    • Ensure to record AR/DP Collections against SO or Invoices.
    • Daily collection reports should be uploaded in the shared drive provided by the AFSS
    • All collection / PCF verification and hand over are properly signed / filed for future references
    • Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
    • Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored
    • Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.

    Accounts Receivables Management (AR Management)

    • Reviewing and ensuring of timely submission of Second sets.
    • Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
    • Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
    • Reconcile credit customer accounts; provide balance confirmation report and SOA as and when required.

    Invoicing & Delivery Management

    • Perform financial transactions and process invoices in a timely manner.
    • Ensure all relevant AFM document processes are strictly adhered as per SOP.
    • Ensure Revenue/Provision in place and Assignee clause is without error
    • Substantiates financial transactions by auditing documents.
    • Perform record keeping of all financial operations.
    • Manage Intra & Internal Sales including Government Sales.
    • Authorization of all in house AFM sales & credit customers.
    • Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
    • Support & Guiding of Matrix managers, Sales team and Sales Admin.

    Business Processes & Controls

    • All business processes are conducted according to SOP and with correct levels of sign authority
    • Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
    • Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations
    • Maintain proper invoice filing with complete document set (SO, LPO etc.) for easy retrieval.
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