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    Sales Administrator - dubai, United Arab Emirates - Al Tayer Group

    Al Tayer Group
    Al Tayer Group dubai, United Arab Emirates

    1 week ago

    Al Tayer Group background
    Description

    • To support relevant department by providing professional administration-related services, enabling the team to function effectively and efficientlyFunctional Roles and Responsibilities
    • Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new or used vehicles
    • Reconciliation of VCC/Hayaza certificates, stock movement, and stock on hand in order to ensure accurate records in line with the information available on the system
    • Coordinate with sales to receive insurance policy , with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer
    • Track the daily vehicle delivery and follow up to ensure timely invoicing of the same and timely processing of customer refunds
    • In case of trade-in of vehicles, ensure appropriate documentation is received and payments received and released as applicable to customers and banks.
    • Provide necessary support services to departments and provide general administrative duties to support the smooth functioning of business.
    • Maintain the necessary documentation system for efficient and orderly storage and retrieval of documents and information. Maintain and update all necessary records, files and databases.
    • Procurement of consumables for the showroom by following all related processes. Planning, organizing, and distributing uniforms and stationery to the floors.
    • Monitor leave of staff, including posting of leave, arranging annual leave ticket, keeping track of unauthorized absenteeism and coordinating with payroll, HR, and GR for leave notification, passport requests, etc.
    • Facilitate timely requisition and distribution of employees' documents, such as passports, labor cards and other documents
    • Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work
    • Raise LPO's and ensure timely follow-up of the payments.
    • Ensure applicable system updates in a timely and accurate manner
    • Timely submission of bank deal documents to F&I and credit invoices to customers.
    People Management Roles and Responsibilities

    • Train and support subordinates to work to their best potential and work effectively as a team to achieve department objectivesEducation/Certification and Continued Education
    • Graduate, preferably in commerceYears of Experience
    • 3 – 5 years experience in similar role (administration) having 1 1–2 years work experience in automotive industry
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