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    Administrative Assistant - Dubai, United Arab Emirates - Jobot

    Jobot
    Jobot Dubai, United Arab Emirates

    1 week ago

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    Description

    Job Details

    Job Details

    We are seeking a dynamic and experienced Administrative Assistant to join our team. This role is integral to our company's success, providing high-level administrative support and contributing to the smooth operation of our daily processes. The ideal candidate is highly organized, detail-oriented, and has a knack for juggling multiple tasks simultaneously. This position requires a high level of discretion and confidentiality, as well as the ability to manage sensitive information with professionalism and integrity.

    Responsibilities

    • Providing comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
    • Preparing and managing 1099 forms for independent contractors, ensuring accurate and timely filing.
    • Overseeing payroll operations using Paychex Payroll, including processing payrolls, maintaining payroll records, and resolving any payroll issues.
    • Assisting with various HR tasks, such as onboarding new employees, maintaining employee records, and coordinating training sessions.
    • Handling correspondence, including drafting and responding to emails, preparing reports, and creating presentations.
    • Performing various personal assistant duties as required, such as running errands, managing personal appointments, and handling personal correspondence.
    • Assisting with special projects and performing other duties as assigned.

    Qualifications

    • Bachelor's degree in Business Administration or a related field.
    • A minimum of 3 years of experience in administrative support or as a personal assistant.
    • Experience with 1099 preparation and payroll management, preferably with Paychex Payroll.
    • Exceptional organizational skills and attention to detail.
    • Excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite and other office management tools.
    • Ability to handle sensitive information with discretion and integrity.
    • Demonstrated ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
    • Strong problem-solving skills and the ability to work independently.
    • A proactive approach to work, with the ability to anticipate needs and take initiative.
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