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    Receptionist - Dubai, United Arab Emirates - Knight Frank Dubai

    Knight Frank Dubai
    Knight Frank Dubai Dubai, United Arab Emirates

    Found in: DrJobEN AE A2 - 4 days ago

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    Description
    • Receive and direct incoming calls to appropriate personnel and voicemail.
    • Respond promptly with accurate and thorough information according to the specific requests from employees, and visitors.
    • Greet and announce clients, applicants and visitors.
    • Follow security procedures for recording guests, suppliers and other visitors.
    • Arrange escorts as needed.
    • Issue visitor passes and validates parking.
    • Assist with scheduling and preparing meeting and conference rooms.
    • Coordinate setup of conference/meetings rooms and associated equipment with Office Attendant and IT.
    • Coordinate catering for meeting and events. May negotiate pricing and menus. Secure approvals for catering expenses and review invoices to arrange billing to appropriate department or business unit.
    • Perform general clerical duties associated with distributing office faxes, packages and mail as required.
    • Use tracking systems to record inbound and outbound courier, freight and mail.
    • Meter mail.
    • Arrange messenger service as needed.
    • Follow location security procedures for screening inbound deliveries.
    • Coordinate orders for office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
    • Maintain neat appearance of reception area, conference rooms, café and other common areas in coordination with Office Attendant.
    • Request building and housekeeping services as needed.
    • Periodically inspect common area equipment to ensure good operating condition. Arrange equipment service as needed.
    • Maintain records and logs of service requests and track their status.
    • Maintain a file of services including transportation sources, accommodations, and referral contacts.

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