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    Social Media Manager - Abu Dhabi, United Arab Emirates - HIMSS

    HIMSS
    HIMSS Abu Dhabi, United Arab Emirates

    1 week ago

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    Description

    Summary:

    A property Coordinator is responsible for providing support to the Property Management Team with regards to Site Condition Management, Stakeholder and Supplier management, Risk & Regulatory Management, Project Revenue & Financial Management, Administration & Reporting and Occupancy & Lease



    Responsibilities:


    Site & Property Management:

    • Coordinates with FM & service providers for
    • Ensures that PPM certificates are maintained and carried out as per the schedule
    • Coordinates the reviewing of drawings with FM - fitouts
    • Dedicate all kind of
    • Ensure the quality of our Signage as per the ;
    • Notify supervisors of any anomalies or discrepancies that relate to the
    • Manage all move in/out on

    HSE & Financial Management:

    • Supports the Property Manager in procurement activities
    • Prepares RAQ/RAP s and the supporting paperwork
    • Ensures that all contracts are
    • Informs the Property Manager of contract expiry 120 days prior to the end date of the contract
    • Follows the procurement policy at all
    • Send Invoices & collect
    • Remind on payment
    • Ensures that all HSE documents are maintained and up to date and the correct follow up is being followed
    • Ensures all tenants HSE documents and reports are up to date and follows up as appropriate
    • Detects health and safety breaches and reports them
    • Assists the Property Manager in the preparation of the annual fire drill
    • Assists the Property Manager when preparing incident reports, HSE reports and fire drill reports
    • Ensures that all documentation pertaining to compliance is maintained and up to date at all times

    Leasing & Occupancy:

    • Prepares offer to lease
    • Prepares schedules of condition
    • Prepares all supporting paperwork related to new leases
    • Ensures that all KYC forms are signed and the correct information is supplied
    • Cross checks all information registered in the KYC documents and corresponding paperwork
    • Coordinates the signing of leases
    • Ensures all related paperwork accompanies leases (compliance documentation, payments, acknowledgment forms)
    • Prepares Ejari contracts
    • Prepares lease renewal notices
    • Coordinates viewings
    • Follows up on fit out status
    • Uploads and maintains lease documentation on the software

    Administration and Communication:

    • Ensures all documents are maintained using the correct software
    • Ensures all tenant related documents are maintained on the correct software and in their respective hardware ;
    • Ensures all documents are submitted on time for each document run
    • Ensures all paperwork is accompanied with the correct forms acknowledgment forms, request forms
    • Responsible for ensuring that the correct information in input in the monthly report
    • Ensures that the report is submitted on time
    • Ensures that the weekly reports have up to date information
    • Ensure the scheduling of matters are sent on a weekly ;


    Requirements


    Requirements

    • Excellent communication
    • Customer Service
    • Knowledge in Ejari Contracts Preparation & Offer to


    Excellent communication Customer Service Knowledge in Ejari Contracts Preparation & Offer to
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