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    Office Assistant - Dubai, United Arab Emirates - IIQAFGROUP

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    Full time
    Description

    We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company.

    The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

    Responsibilities

    • Organize office and assist associates in ways that optimize procedures
    • Sort and distribute communications in a timely manner
    • Create and update records ensuring the accuracy and validity of the information
    • Schedule and plan meetings and appointments
    • Monitor level of supplies and handle shortages
    • Resolve office-related malfunctions and respond to requests or issues
    • Coordinate with other departments to ensure compliance with established policies
    • Maintain trusting relationships with suppliers, customers and colleagues
    • Perform receptionist duties when needed

    Requirements

    • Proven experience as a back office assistant, office assistant, virtual assistant in another relevant administrative role
    • Knowledge of "back-office" computer systems (ERP software)
    • Working knowledge of office equipment
    • Thorough understanding of office management procedures
    • Excellent organizational and time management skills
    • Analytical abilities and aptitude in problem-solving
    • Excellent written and verbal communication skills
    • Proficiency in MS Office


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