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    Administrative Assistant - Dubai, United Arab Emirates - AECOM

    AECOM
    AECOM Dubai, United Arab Emirates

    1 week ago

    AECOM background
    Description
    • Assist in day-to-day administrative tasks
    • Prepare and edit documents, presentations, and reports ensuring accuracy and adherence to company standards.
    • Maintain organized filing systems, both physical and digital, to facilitate efficient document retrieval.
    • Schedule and organize project-related meetings, ensuring all stakeholders are informed of key dates and deliverables.
    • Draft and edit professional emails, letters, and other correspondence as needed.
    • Implement and maintain document control procedures, ensuring that all project documents are accurately labeled, stored, and accessible to the project team.
    • Collaborate with project managers and team members to assist in project-related administrative tasks.
    • Compile and organize project documentation, including contracts, specifications, and drawings, ensuring they are readily accessible for the team.
    • Assist in data entry tasks related to project milestones, timelines, and resource allocation.
    • Generate basic reports and analyses to support project managers in monitoring project progress.

    Qualifications

    • Diploma in Business Administration, Office Management, or a related field is preferred.
    • Minimum of 2 years of administrative experience, preferably in a professional services or engineering environment.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent organizational and multitasking abilities with a keen eye for detail.
    • Strong communication skills, both written and verbal.
    • Ability to maintain confidentiality and handle sensitive information with discretion.
    • A proactive and positive attitude, with the ability to work both independently and collaboratively in a team.
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