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    Corporate Event Coordinator - Dubai, United Arab Emirates - Dice

    Dice
    Dice Dubai, United Arab Emirates

    1 week ago

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    Description

    Dice is the leading career destination for tech experts at every stage of their careers. Our client, Computer Enterprises, Inc., is seeking the following. Apply via Dice today

    Summary:

    CEI s Fortune 400 Client in Telecommunications is adding a Corporate Event Coordinator to their team

    Job at a glance:

    • This is a long-term contract, through May 2025, and planned for extension and/or permanent placement
    • Pay rate is set at $35.00/hr W2 + optional benefits (Medical, Dental, Vision, and 401k)
    • Travel: could require travel to Florida 30% of the time. When home/not traveling, the role would be remote and the candidate must live within commuting distance of Schaumberg, IL

    Job Description

    This role is for an experienced event planner to plan, manage, and execute meetings, events, and conferences for NA M&SS.

    Coordinate with internal staff and vendors to establish event requirements

    Plan and facilitate logistics to include contract negotiations, attendee lists, lodging, transportation, venue preparation, presentation materials, security, catering, entertainment, equipment, dcor, marketing

    Locate resources, conduct site visits, and lead pre-event meetings to help staff make decisions about all activities related to the event, meeting, or conference

    Create, distribute, and respond to requests for quotes (RFQ) and contract for venues.

    Schedule and coordinate resources for meetings and events hosted at company locations

    Manage cost containment, equipment logistics, venue/room setup

    Serve as a liaison to staff and vendors throughout the planning and execution process

    Establish, document, organize, and archive procedures and processes for events

    Build and maintain a comprehensive database of industry contacts, vendors, venues, RFQs, historical information such as quantities, meals, etc.

    Manage issues as they arise before, during, and after events

    Comply with legal, insurance, health, and safety regulations and policies at all times

    This person will report to the NA M&SS Business Operations Director and MUST be located in a commutable area to Schaumburg Illinois

    Specific Knowledge/Skills:

    Bachelor s Degree Is REQUIRED

    Ability to work collaboratively with support, program, regional and territory organizations.

    Proven success in managing event planning and coordination and ensuring projects progress according to a committed schedule and budget

    Leadership skills and ability to effectively delegate and hold resources accountable

    Strong interpersonal and communication skills

    Experience in building and maintaining positive business relationships

    Excellent communication (oral, written and presentation), interpersonal, organizational, problem-solving, multi-tasking, and time management skills

    Excellent negotiation skills.

    Highly motivated, creative, flexible, detail and results oriented without losing sight of the big picture

    Ability to establish oneself as a trusted advisor, handle pressure, and make good decisions quickly

    Ability to work remotely or in an office with some travel

    Strong team player who is willing to provide assistance where and when needed to meet project deliverables and deadlines

    Tech savvy; ability to learn new technology quickly.

    MUST HAVE THE ABILITY TO COMPLETE THE FOLLOWING:

    Set up Audio equipment

    Slide projectors

    Computers set up

    Set up calendar events

    Basic Qualifications

    At least 4 years of experience in Event planning and/or project management, communications, training, operations and/or related field

    Experience With Microsoft Office And/or Google Applications Is Required

    Ability to work long hours outside of the normal work schedule during events

    Ability to sit, stand, walk, and travel up and down stairs, crouch, stoop, and reach

    Ability to travel up to 30%

    Ability to lift up to 25 lbs.

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