Jobs
>
Executive Assistant
>
Dubai

    Executive Assistant - Dubai, United Arab Emirates - Actalent

    Actalent
    Actalent Dubai, United Arab Emirates

    1 week ago

    Default job background
    Description

    Job Summary

    The Executive Assistant provides a high level of administrative support to (2) Vice Presidents. The Executive Assistant also serves as a liaison to leadership and senior management teams at Actalent Global Headquarters. The Executive Assistant must be creative and enjoy working in an environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

    Essential Functions

    • Provide high-level administrative support to 2 Vice Presidents; including managing an extremely active calendar of appointments; scheduling meetings and conference calls; preparing expense reports; arranging complex and detailed travel and accommodation plans, itineraries, and agendas
    • Act as the liaison between the Executive team and all departments as well as outside partners on all matters pertaining to the executive operation of the organization
    • Prepare Word, Excel, PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization
    • Maintain financial reports for the DFO and finance team
    • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company
    • Plan meetings and events of varying sizes and scope; tasks include, budgeting, content development, registration management, attendee communications, agenda management, travel and hotel accommodations, menu selection, AV requirements, preparation and distribution of program materials and onsite coordination
    • Act as lead project manager for internal meetings and events to ensure deliverables are met in a timely manner
    • Partner closely with the senior leaders in support of company objectives

    Minimum Education/Abilities/Skills

    • Associate degree or its equivalent
    • 3-5 years of related experience required
    • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
    • Event and project management experience required
    • Strong organizational skills and excellent attention to detail
    • Exceptional interpersonal, written, and oral communications skills
    • Demonstrates proactive approaches to problem-solving with strong decision-making capability
    • Strong business acumen and understanding of operational issues
    • High degree of professionalism, integrity, and discretion
    • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
    • Ability to partner with VP's remotely
    • Demonstrate flexibility to quickly adapt to new circumstances as they arise.

    Special Requirements

    • Some travel required

    About Actalent

    With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.

    Our Culture

    The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by

    • Bringing their best selves to work every day in terms of caring, competitive spirit and character
    • Leading by example and working with purpose and pride
    • Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves

    Our Commitment

    Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.

    • Actalent PRIDE
    • Empowered Women at Actalent
    • BIPOC
    • Military and First Responder
    • Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)

    Our Corporate Social Responsibility Strategic Partnerships

    We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners

    • BEYA – Black Engineer of the Year Awards
    • SHPE – Society of Hispanic Professional Engineers
    • Women of Color Stem Conference
    • Linkage's Women in Leadership Institute
    • Girlstart
    • SAE Foundation
    • SMASH
    • National Urban League
    • SASE – Society of Asian Scientists and Engineers
  • Marriott International, Inc

    Executive Assistant

    1 week ago

    Marriott International, Inc Dubai, United Arab Emirates

    **Número de Empleo** · **Categoría de Empleo** Administrative · **Ubicación** The Dubai EDITION, Dubai Fountain Street Downtown Dubai, Dubai, United Arab Emirates, United Arab Emirates VER EN MAPA · **Horario** Full-Time · **¿Ubicación remota?** N · **¿Reubicación?** N · **Tipo ...

  • Marriott International, Inc

    Executive Assistant

    1 week ago

    Marriott International, Inc Dubai, United Arab Emirates

    **N. Posizione** · **Categoria la Posizione** Administrative · **Sede** The Dubai EDITION, Dubai Fountain Street Downtown Dubai, Dubai, United Arab Emirates, United Arab Emirates VISUALIZZA SULLA MAPPA · **Tipologia** Full-Time · **Lavora da remoto?** N · **Trasferimento?** N · ...

  • Talent Pal

    Executive Assistant

    5 days ago

    Talent Pal Dubai, United Arab Emirates

    **وصف الوظيفة**: · بهذا الدور، أنت العمود الفقري والقوة الداعمة التي تمكّن قادةنا العليا. أنت الشريك التنفيذي لأصحاب المصلحة الذي يذهب إلى ما هو أبعد من ذلك لتحقيق أهداف الأعمال، ويمثل البنك بمهنية وأدب في جميع الأوقات، ويقدم نتائج عمل مثالية. · **الشركة**: JP Morgan MENA · **الد ...

  • Talent Pal

    Executive Assistant

    5 days ago

    Talent Pal Dubai, United Arab Emirates

    **وصف الوظيفة** · في هذا الدور ، أنت الركيزة والقوة الداعمة التي تمكن قادةنا العليا. أنت شريك تنفيذي لشركائك الذي يتجاوز التوقعات لتحقيق أهداف العمل ، ويمثل البنك بمهنية ولطف في جميع الأوقات ، ويقدم عملاً مثالياً. · المرشح المثالي سيكون حل مشكلات نشيط بمواجهة إيجابية ، ولديه مهار ...

  • Marriott International, Inc

    Executive Assistant

    1 week ago

    Marriott International, Inc Dubai, United Arab Emirates

    **رقم الوظيفة** · **التصنيفات** Administrative · **الموقع** The Dubai EDITION, Dubai Fountain Street Downtown Dubai, Dubai, United Arab Emirates, United Arab Emirates عرض على الخريطة · **الجدول الزمني** Full-Time · **هل تقع في مكان بعيد؟** N · **إمكانية الانتقال إلى موقع آخر؟** ...

  • Talent Pal

    Executive Assistant

    2 days ago

    Talent Pal Dubai, United Arab Emirates

    **وقت كامل - إدارة**: · في Motei & Associates سوف نقدم لك نمو مسار وظيفي. سنساعدك في إثراء خبرتك وتعلمك من خلال تعرضك لتجارب وتحديات مختلفة في دورك. نحن نقدم حزمة مزايا تنافسية تشمل تأمين صحي شامل وبدل سفر سنوي وتطوير شخصي وغداء فريق وأنشطة ترسيخ الفريق. نحن نهتم بتوازن العمل وال ...

  • Marriott International, Inc

    Executive Assistant

    1 week ago

    Marriott International, Inc Dubai, United Arab Emirates

    **Numer oferty** · **Kategoria oferty pracy** Administrative · **Lokalizacja** The Dubai EDITION, Dubai Fountain Street Downtown Dubai, Dubai, United Arab Emirates, United Arab Emirates ZOBACZ NA MAPIE · **Harmonogram** Full-Time · **Zdalna lokalizacja?** N · **Przeprowadzka?** ...

  • CopeCart GmbH

    Projektmanagement / Executive Assistant Dubai

    2 days ago

    CopeCart GmbH Dubai, United Arab Emirates

    **Über uns** · CopeCart ist ein schnell wachsendes Start-up mit Hauptsitz in Berlin und unserem Product Development & Support Center in Lviv (Ukraine). Unser Fokus liegt auf dem Verkauf digitaler Produkte wie E-Books, Coaching, Online-Seminare, Tickets etc. Mit unserem diversen u ...

  • Talent Pal

    Executive Assistant to CEO

    2 days ago

    Talent Pal Dubai, United Arab Emirates

    مكتب الرئيس التنفيذي هو مكان ديناميكي وسريع الحركة مع العديد من الشؤون التجارية والجداول الزمنية المطلوبة. يتولى المساعد التنفيذي مسؤولية تنسيق وإدارة المبادرات الرئيسية بتوجيه من الرئيس التنفيذي. يشمل ذلك تخطيط المشروع وتنفيذه والتواصل، ويتطلب مهارات تنظيمية وشخصية قوية. يتواصل ...

  • Talent Pal

    Executive Assistant for Executive Office/مساعد

    5 days ago

    Talent Pal Dubai, United Arab Emirates

    **وصف الوظيفة**: · **فرصة مثيرة** · هل أنت مستعد لتكون جزءًا من قبيلة FIVE المثيرة التي تحدد المعايير الذهبية؟ تبحث فنادق ومنتجعات FIVE عن فرد جريء ومبتكر يشتعل شغفه بإنشاء تجارب لا تنسى على مستوى آخر لضيوفنا وآخرين من FIVERs. مشهورة بأسلوب حياتها العالي الطاقة وعروض الترفيه والط ...

  • Talent Pal

    Executive Assistant/مساعد تنفيذي

    2 days ago

    Talent Pal Dubai, United Arab Emirates

    أسست في الثلاثينيات كشركة تجارية ، تعتبر مجموعة الفطيم اليوم واحدة من أكثر الشركات التجارية في المنطقة تنوعًا وتقدمًا ، وهي تمتلك بشكل خاص في دبي بالإمارات العربية المتحدة. تنظم المجموعة إلى خمس تقسيمات تشغيلية ؛ قطاع السيارات والخدمات المالية والعقارات والتجزئة والرعاية الصحية ؛ ...

  • UBS

    Executive Assistant

    1 week ago

    UBS Dubai, United Arab Emirates

    Yourexpertise · Erfahrung im Assistenzbereich,idealerweise in einem Team mit Kundenkontakt sowie verschiedeneninternen Stakeholdern und SeniorManagement · Fundiertes Urteilsvermögen,Problemlösungsfähigkeit und proaktiveEinstellung · Multitasking, strukturierteArbeitsweise und Sel ...

  • UBS

    Executive Assistant

    12 hours ago

    UBS Dubai, United Arab Emirates

    Your expertise · Erfahrung im Assistenzbereich, idealerweise in einem Team mit Kundenkontakt sowie verschiedenen internen Stakeholdern und Senior Management · Fundiertes Urteilsvermögen, Problemlösungsfähigkeit und proaktive Einstellung · Multitasking, strukturierte Arbeitsweise ...

  • Grant Thornton UAE

    Executive Assistant

    1 week ago

    Grant Thornton UAE Dubai, United Arab Emirates

    ber uns · The Quality Group (TQG) ist ein in Deutschland/Europa f hrendes Unternehmen f r Sportern hrung, Nahrungserg nzungsmittel und zuckerreduzierte TQG erzielt mehr als EUR 300 Millionen Umsatz, w chst sehr schnell und hat eine gesunde Profitabilit TQG wird von den Gr ndern z ...

  • Grant Thornton UAE

    Executive Assistant

    1 week ago

    Grant Thornton UAE Dubai, United Arab Emirates

    ber uns · The QualityGroup (TQG) ist ein in Deutschland/Europa f hrendes Unternehmen f rSportern hrung, Nahrungserg nzungsmittel und zuckerreduzierte TQGerzielt mehr als EUR 300 Millionen Umsatz, w chst sehr schnell undhat eine gesunde Profitabilit TQG wird von den Gr ndern zusam ...

  • Walters People

    Executive Assistant

    1 week ago

    Walters People Dubai, United Arab Emirates

    Ben jij hands-on, communicatief enbehulpzaam? Dan is deze functie als Executive Assistant bij eendynamisch bedrijf in regio Asse vast iets voorjou · Het Takenpakket AlsExecutive Assistant · Je filters telefoons en emails voorde CEO · Je staat in voor hetagendabeheer · Je bereidt ...

  • Walters People

    Executive Assistant

    1 week ago

    Walters People Dubai, United Arab Emirates

    Ben jij hands-on, communicatief en behulpzaam? Dan is deze functie als Executive Assistant bij een dynamisch bedrijf in regio Asse vast iets voor jou · Het Takenpakket Als Executive Assistant · Je filters telefoons en emails voor de CEO · Je staat in voor het agendabeheer · Je be ...

  • N Korp

    Executive Assistant

    1 week ago

    N Korp Dubai, United Arab Emirates

    OUR COMPANY IS NKORP FZ LLC MANAGEMENT CONSULTANCY IS SEARCHING FOR FEMALE EXECUTIVE ASSISTANT, WITH 5 YEARS EXPERIENCE AS EXECUTIVE ASSISTANT TO THE CEO. SHE IS SMART TO HANDLE HER JOB, ANY NATIONALITY, AGES BETWEEN 28 TO 35 YEARS OLD AND DRIVING LICENSE. · **Salary**: AED10,000 ...

  • Central 191

    Executive Assistant

    5 days ago

    Central 191 Dubai, United Arab Emirates

    **Responsibilities**: · - Manage executive calendars, scheduling meetings, appointments, and conference calls. · - Coordinate and prioritize daily activities, ensuring efficient use of time. · - Anticipate and prepare materials, agendas, and briefing documents for upcoming meetin ...

  • Central 191

    Executive Assistant

    1 week ago

    Central 191 Dubai, United Arab Emirates

    **Responsibilities**: · - Manage executive calendars, scheduling meetings, appointments, and conference calls. · - Coordinate and prioritize daily activities, ensuring efficient use of time. · - Anticipate and prepare materials, agendas, and briefing documents for upcoming meetin ...