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    Hotel F&B Admin - Dubai, United Arab Emirates - Legoland

    Legoland
    Legoland Dubai, United Arab Emirates

    Found in: Talent AE C2 - 1 day ago

    Default job background
    Full time
    Description

    Disclaimer: Job descriptions are not exhaustive, and the job holder may be required to undertake duties which
    are in line with but not limited to the above responsibilities

    Classification: Internal

    JOB DESCRIPTION

    Position Title : Hotel F&B Admin

    Department : Commercial

    Grade : 7

    Contract Type : Limited

    Scope of work (JOB PURPOSE)

    This is a varied and busy role focused on providing co-ordination and administrative support to the Hotel F&B
    Operations. The Hotel F&B Admin assists the Hotel F&B Manager & Hotel Executive Chef (or most senior role) to
    coordinate all different areas of the Hotel F&B Department to guarantee a professional flow of all operations within the
    department.

    Main Responsibilities

    Job Responsibility


    • Provide general administrative support to the Hotel F&B Department


    • Provide general clerical and project based administrative support


    • Assist with preparation of department reports and presentations


    • Good communication skills with the team


    • Co-ordination with Procurement and vendors on store supplies and placing orders where necessary


    • Ensure that the department's processes are in line with company requirements


    • Any other duties as may reasonably be requested by the management team


    • Other analysis and follow-up as required by the Hotel F&B Department.

    Administrative Support:
    Maintain the office on a day to day basis. Assist the Hotel F&B Department in scheduling meetings, making travel plans,
    arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and
    maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements
    administrative support systems to improve productivity and operational effectiveness.

    Operational Support:
    Coordinates daily replacements for all Hotel F&B Department outlet locations as needed and assists in moving labor
    throughout the day. Assist in tracking and scheduling MCs, maintaining records and preparing reports. Collects data,
    prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as
    a point of contact for visitors, park MCs, time clocks for time and attendance reporting, and as a key contact in the event
    of emergency. Communicates, coordinates and facilitates response to Hotel F&B Department operation needs; tracks
    and follows up as necessary to ensure closure.

    Disclaimer: Job descriptions are not exhaustive, and the job holder may be required to undertake duties which
    are in line with but not limited to the above responsibilities

    Classification: Internal

    Merchandising Support:
    Management and housekeeping of the Hotel F&B Department shared drive on the network, ensuring reports are
    received and posted by deadlines. Updating and maintaining store sales and reporting information, fax and process
    merchandise purchase orders and vendor communications.

    General Office Support:
    Maintain office supplies, stationery, forms, keys, tools and facilities equipment (two-way radios, pagers, etc). Provides
    general office support, including copying, faxing, distributing incoming mail and processing outgoing mail.

    Customer Service:
    Handling customer inquiries. Dealing with customer letters/comments/ complaints and being Hotel F&B Department
    customer liaison.

    Human Resources and Payroll Support:
    Maintains attendance records, assists in payroll support activities, and provides administrative support for performance
    reviews and other MC status changes.

    Key Skills


    • Strong administration skills


    • Able to focus and prioritize


    • Fluent English in both oral and written


    • Excel experience including a high level of understanding for figures.


    • Organized and able to multi-task


    • Previous work experience in Hospitality or Theme Park


    • Good communication skills


    • Excellent understanding on culture awareness PC Literate: Microsoft Office


    • Must be willing to work flexible hours, including evenings and weekends to support park operations.


    Desired Candidate Profile


    Education:
    Bachelor of Business Administration(Management)
    Gender:
    nm
    Nationality:
    Any Nationality
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