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Abu Dhabi

    Executive Assistant - Abu Dhabi, United Arab Emirates - MACE Group

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    Description
    • Maintains complex and detailed management of one or multiple diaries.
    • Coordinating and prioritising meetings, booking rooms, preparing documentation and coordinating travel.
    • Deals with incoming email and post, and action or respond on their behalf where directed.
    • Maintains and assist with expenses and timesheets systems.
    • Performs general clerical duties to include but not limited to entering data, filing, answering telephone calls, relaying messages, meeting and greeting guests.
    • Updates monthly Pipeline Report and updating bid/no bid documents.
    • Prepares reports & documents internally and externally using Microsoft Office applications including Excel, Word, Outlook and PowerPoint.
    • Tracks staff resources, creates new starter packs and verifies HR documentation, maintaining holiday and absence.
    • Deals with sensitive HR information.
    • Champions Roles for InfoSec, CITB etc.
    • Provides an over-arching Project Coordinator role providing mentoring and support to the wider admin teams and working closely with senior management.
    • Potential line management responsibilities.
    • Organises team, sector or client events.


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