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    Executive Assistant - Dubai, United Arab Emirates - Actalent

    Actalent
    Actalent Dubai, United Arab Emirates

    1 week ago

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    Description

    JobSummary

    The Executive Assistantprovides a high level of administrative support to (2) VicePresidents. The Executive Assistant also serves as a liaison toleadership and senior management teams at Actalent GlobalHeadquarters. The Executive Assistant must be creative and enjoyworking in an environment that is mission-driven, results-driven,and community-oriented. The ideal individual will have the abilityto anticipate needs, think critically, and offer solutions toproblems with a high level of professionalism andconfidentiality.

    EssentialFunctions

    • Provide high-level administrativesupport to 2 Vice Presidents; including managing an extremelyactive calendar of appointments; scheduling meetings and conferencecalls; preparing expense reports; arranging complex and detailedtravel and accommodation plans, itineraries, andagendas
    • Act as the liaison between theExecutive team and all departments as well as outside partners onall matters pertaining to the executive operation of theorganization
    • Prepare Word, Excel, PowerPointpresentations, agendas, reports, meeting minutes, special projects,and other documents in support of objectives for theorganization
    • Maintain financial reports for theDFO and finance team
    • Manage sensitive matterswith a high level of confidentiality and discretion especiallydecisions directly impacting the operations of thecompany
    • Plan meetings and events of varyingsizes and scope; tasks include, budgeting, content development,registration management, attendee communications, agendamanagement, travel and hotel accommodations, menu selection, AVrequirements, preparation and distribution of program materials andonsite coordination
    • Act as lead project managerfor internal meetings and events to ensure deliverables are met ina timely manner
    • Partner closely with the seniorleaders in support of company objectives

    MinimumEducation/Abilities/Skills

    • Associate degree or itsequivalent
    • 3-5 years of related experiencerequired
    • Advanced Proficiency in MicrosoftOffice (Outlook, Word, Excel, andPowerPoint)
    • Event and project managementexperience required
    • Strong organizationalskills and excellent attention todetail
    • Exceptional interpersonal, written, andoral communications skills
    • Demonstratesproactive approaches to problem-solving with strong decision-makingcapability
    • Strong business acumen andunderstanding of operational issues
    • High degreeof professionalism, integrity, anddiscretion
    • Ability to react with appropriatelevels of urgency to situations and events that require quickresponse or turnaround
    • Ability to partner withVP's remotely
    • Demonstrate flexibilityto quickly adapt to new circumstances as theyarise.

    SpecialRequirements

    • Some travelrequired

    AboutActalent

    With globalheadquarters outside of Baltimore, MD, Actalent has an existingnetwork of almost 30,000 engineering and sciences consultants andmore than 4,500 clients across the U.S., Canada, Asia, and Europe,including many of the Fortune 500. We give clients access tospecialized experts that drive scale, innovation, and speed tomarket, supporting engineering and science initiatives that advancehow companies serve the world. An operating company of AllegisGroup, the global leader in talent solutions, Actalent launched asa new specialized engineering and sciences talent services andworkforce solutions brand in2021.

    OurCulture

    The Actalentexperience is one of high standards for professional and personalgrowth, integrity, and inclusivity. Everyone has ownership in theActalent culture. We ask each member of our team to help us buildour culture by

    • Bringingtheir best selves to work every day in terms of caring, competitivespirit and character
    • Leading by example andworking with purpose and pride
    • Committing tofostering an inclusive and safe workplace where everyone can betheir authentic selves

    OurCommitment

    Actalentis an equal opportunity employer. We understand the power of adiverse team, celebrate differences, and promote inclusive andaccessible environments. To support our colleagues in being theirauthentic selves and give everyone opportunities for allyship, weoffer a range of employee resource groups.

    • ActalentPRIDE
    • Empowered Women atActalent
    • BIPOC
    • Military andFirst Responder
    • Strong Voices (Bringing peopleof color together to successfully build relationships throughmentorship and high performing partnerships)

    OurCorporate Social Responsibility StrategicPartnerships

    We formalliances with diversity related national organizations for thecontributions they make to the communities we serve, their abilityto help our organization make an impact on diversity recruitment inthe marketplace and the development offerings they have for ourinternal employees and consultants. See below for a list of currentstrategic partners

    • BEYA– Black Engineer of the YearAwards
    • SHPE – Society of HispanicProfessional Engineers
    • Women of Color StemConference
    • Linkage's Women inLeadershipInstitute
    • Girlstart
    • SAEFoundation
    • SMASH
    • NationalUrban League
    • SASE – Society of AsianScientists and Engineers
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