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    Executive Assistant Office Manager - Dubai, United Arab Emirates - irwin & dow

    irwin & dow
    irwin & dow Dubai, United Arab Emirates

    Found in: DrJobEN AE A2 - 6 days ago

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    Description

    Responsibilities:

    • Preparing financial statements, reports, memos, invoices letters, and other documents.
    • Answering phones and routing calls to the correct person or taking messages.
    • Handling basic bookkeeping tasks.
    • Filing and retrieving corporate records, documents, and reports.
    • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
    • Helping prepare for meetings.
    • Accurately recording minutes from meetings.
    • Greeting visitors and deciding if they should be able to meet with executives.
    • Using various software, including word processing, spreadsheets, databases, and presentation software.
    • Reading and analyzing incoming memos, submissions, and distributing them as needed.
    • Making travel arrangements for executives.
    • Performing office duties that include ordering supplies and managing a records database.
    • Experience as a virtual assistant.
    • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
    • Provide general administrative support.

    Executive Assistant Requirements:

    • Proven experience as an executive assistant or other relevant administrative support experience.
    • In-depth understanding of entire MS Office suite.
    • High school diploma.
    • Ability to organize a daily workload by priorities.
    • Must be able to meet deadlines in a fast-paced quickly changing environment.
    • A proactive approach to problem-solving with strong decision-making skills.
    • Professional level verbal and written communications skills.
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