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    Senior Admin Assistant - Dubai, United Arab Emirates - Sundus

    Sundus
    Sundus Dubai, United Arab Emirates

    Found in: Talent AE C2 - 4 days ago

    Default job background
    Full time
    Description
    Job Title: Senior Coordination and follow up Administrative

    Job Summary

    Provide administrative support for related function, provided assistance to function head, arrange and attend meetings where required, prepare reports and materials, and organize correspondence and memos.

    Duties & Responsibilities
    • Ensure proper documentation and confidentiality of all the department's records.
    • Provide assistance in interfacing with other departments, as per guidance of Head of department.
    • Coordinate with departments across the org to gather and share information relevant to the department.
    • Prepare, edit and organise correspondence, memos, reports, mails and other documents as requested.
    • Review and edit reports developed by the Head as required.
    • Maintain and process forms.
    • Organise information by formatting, editing, retrieving, copying and transmitting text, data and graphics in

    order to contribute in the development of reports.
    • Schedule meetings and organise the Head's agenda.
    • Prepare materials for workshops, conferences, meetings, etc.
    • Attend meetings with the Head as requested, prepare, and share full minutes of meetings with relevant

    stakeholders.
    • Answer phone calls and direct calls or messages to the appropriate parties in the department while

    maintaining confidentiality.
    • Provide a complete record of addresses, telephone contacts and faxes of all internal and external

    stakeholders relevant to the Head.
    • Sort incoming mail to relevant members in the department and send outgoing mail.

    Minimum:

    Educational Qualifications and Certifications

    Bachelor degree

    Work Experience

    Minimum:

     5+ years' experience in a similar position

    Languages

    Arabic

    English
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