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Dubai

    Executive Assistant II - Dubai, United Arab Emirates - TD

    TD
    TD Dubai, United Arab Emirates

    1 hour ago

    Default job background
    Description

    Depth & Scope

    • Prepares, edits, and types a variety of confidential materials, reports, correspondence, and statistical tables
    • Answers telephone, screens calls, takes messages and receives visitors
    • Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities
    • Establishes and maintains highly confidential files and records
    • Manages the office of a Senior Executive and requires comprehensive knowledge of executive operations, policies, practices and personnel
    • Coordinates and facilitates high-level executive functions with wide latitude for independent judgment
    • Schedules appointments and coordinates arrangements for meetings, conferences and travel itineraries
    • Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed
    • Demonstrates a high level of tact and discretion due to the frequency of high level internal and external contacts. Requires a thorough understanding of executive's job and methods of work
    • Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization
    • Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents
    • Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers acting as a liaison between the President or Senior Executive in order to resolve issues and concerns and to relieve executive of administrative details
    • Researches information and assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity)
    • Conducts projects as assigned such as coordinating regulatory exams
    • Analyzes complex information requests and determines appropriate action

    Physical Requirements

    Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

    • Domestic Travel – Occasional
    • International Travel – Never
    • Performing sedentary work – Continuous
    • Performing multiple tasks – Continuous
    • Operating standard office equipment - Continuous
    • Responding quickly to sounds – Occasional
    • Sitting – Continuous
    • Standing – Occasional
    • Walking – Occasional
    • Moving safely in confined spaces – Occasional
    • Lifting/Carrying (under 25 lbs.) – Occasional
    • Lifting/Carrying (over 25 lbs.) – Never
    • Squatting – Occasional
    • Bending – Occasional
    • Kneeling – Never
    • Crawling – Never
    • Climbing – Never
    • Reaching overhead – Never
    • Reaching forward – Occasional
    • Pushing – Never
    • Pulling – Never
    • Twisting – Never
    • Concentrating for long periods of time – Continuous
    • Applying common sense to deal with problems involving standardized situations – Continuous
    • Reading, writing and comprehending instructions – Continuous
    • Adding, subtracting, multiplying and dividing – Continuous
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