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    Human Resources Coordinator - Dubai, United Arab Emirates - RAFFLES

    RAFFLES
    RAFFLES Dubai, United Arab Emirates

    Found in: Talent AE C2 - 2 days ago

    raffles background
    Permanent
    Description

    Job Description

  • Organizing the monthly colleague committee meeting, take and update meeting minutes
  • Assisting colleagues with their day to day queries and questions.
  • Responsible for Colleague of the Month/Supervisor of the Quarter/Leader of the Quarter/Trainer of the Quarter processes (nominations, certificates, presentation)
  • Planning and preparing Team Gathering and Town Hall Meetings (scheduling, invitations, presentations, BEO's, decorations
  • Organize the monthly GM's lunch events (Booking the venue, send out the list
  • Prepare ID cards
  • Do the Visa Renewal List & passport expiry list to send to coordinators in a monthly basis
  • Assisting colleagues with vacation planning, ticket booking and repatriation
  • Liaising with Travel Agency to effectively organize all business travels
  • Maintaining and updating HR notice boards
  • Prepare and issue monthly colleague newsletter
  • Ensure tracking and renewals of all dependent visas
  • Assisting colleagues with admin / document requests and processing all HR related letters and certificates for colleagues
  • Preparing weekly schedules and monthly timesheets, to update vacations in OASYS, ticket utilization & employee index.
  • Responsible for processing Future log orders for the HR team
  • Smooth handling of leavers process (Resignation, Transfer, Termination of contract), ensuring the clearance process, visa cancellation and final payment is in order and timely.
  • Follow up and track Code of Ethics acknowledgements.
  • To assist GRAA request from the departments, creating/deleting emails for new starters and leavers
  • File and maintain documents in colleague personal files
  • Maintain systematic order of the HR shared drive and create process maps for all HR processes
  • Responsible for assisting and organizing monthly engagement activities with the team
  • Assist with creative poster campaigns and all events organized by the HR Department.
  • Any other adhoc requests by Assistant Director of Talent & Culture/ Director of Talent & Culture
  • General Responsibilities

  • Promote efficiency, confidence, courtesy and high standard of social skills
  • Promote and ensure good inter-departmental relations
  • Display a pleasant manner and positive attitude at all times and promote a good company image to guests and colleagues
  • Demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment
  • Adhere to Raffles the Palm rules and regulations at all times
  • Qualifications

  • Previous experience in a similar HR role is desirable within a 5-star hotel
  • Post-secondary school education

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