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    Team Coordinator - Dubai, United Arab Emirates - Pupilar

    Pupilar
    Pupilar Dubai, United Arab Emirates

    Found in: Talent AE C2 - 3 days ago

    Default job background
    Full time
    Description

    Job Description:

    Job Details:

    Job Title: Team Coordinator - Procurement

    Location: Dubai, UAE

    Salary: AED 8,000 - 9,000 per month

    Contract Period: 9 months

    Visa: Provided

    Company Type: Multinational Company

    Working Environment: In-Person

    Job Responsibilities:

    • Complicated diary management arranges meetings on a daily basis, both virtual and in person, and reschedules if needed.
    • Screening, redirecting, and responding to e-mails as appropriate. This may include typing general email correspondence and reports.
    • Organization of international and local travel, including preparations of itineraries and visa applications, together with the management of out-of-office requirements.
    • Organizing local meetings on site or offsite, including coordination of country visits and LT meetings.
    • Preparation of PowerPoint presentations, Excel spreadsheets, (PowerBI) reports, and materials for meetings.
    • Liaison with internal customers and external contacts.
    • Proactively tackling issues related to administrative processes to ensure speed and efficiency, improving them for the team.
    • Processing expenses and invoices using relevant systems.
    • Responding to queries and requests for information from executives, business partners, regions, etc. on an ad hoc basis based on priorities set together with the leader.
    • Responsible for managing team expenses and following through with relevant stakeholders.
    • Coordinate the procurement of necessary supplies, software, or equipment for the team.
    • Leading the administration of team engagement activities and any ad hoc team requests required.
    • Coordinate with other assistants or departments to ensure cohesive operations.

    Qualifications:

    • At least 2+ years of relevant experience.
    • Proven experience as an Executive Assistant, Administrative Assistant, or in a related role.
    • Strong verbal and written communication skills strong knowledge of MS Office tools.
    • Ability to maintain confidentiality and discretion at all times.
    • Proven ability to handle multiple tasks simultaneously and meet tight deadlines.
    • Excellent organizational skills and attention to detail.
    • Strong interpersonal skills.
    • Agile in thinking and acting.
    • Creative problem solver.
    • Curious and proactive.
    • Stakeholder management and strong teamwork.
    • Action-driven and passionate.

    Benefits:

    • Medical Insurance: Comprehensive health coverage for the duration of the contract.
    • Visa Assistance: The company will facilitate the visa process for the selected candidate.
    • Annual Leave: Entitled to annual leave as per UAE labor laws.


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