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    Project Lead-Hospitality - Dubai, United Arab Emirates - Careers International

    Careers International
    Careers International Dubai, United Arab Emirates

    1 week ago

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    Description

    The Project Lead in theAdministration Department of a FastMoving Consumer Goods (FMCG)company is responsible for planning coordinating and executingadministrative projects and initiatives to support the companysoperations and strategic objectives. This role involvescollaborating with crossfunctional teams managing resources anddriving process improvements to enhance efficiency andeffectiveness in administrative functions. The Project Lead servesas a key liaison between the administration department and otherdepartments to ensure seamless project execution anddelivery.

    KeyResponsibilities:

    1. ProjectPlanning andCoordination:
      • Developproject plans timelines and budgets for administrative projectsidentifying objectives deliverables milestones and resourcerequirements.
      • Coordinate projectactivities and dependencies with internal stakeholders includingdepartment heads project teams and external vendors orcontractors.
      • Conduct regular projectmeetings status updates and progress reviews to monitor projectperformance and address any issues orobstacles.
    2. ResourceManagement:
      • Allocateresources including personnel budget and equipment to supportproject activities and meet project goals within establishedtimelines and budgetaryconstraints.
      • Collaborate with HR anddepartment managers to identify and onboard project team memberswith the necessary skills and expertise to execute project taskseffectively.
      • Monitor resourceutilization track project expenses and optimize resource allocationto maximize efficiency and minimizewaste.
    3. ProcessImprovement andImplementation:
      • Identifyopportunities for process improvements and operational efficiencieswithin administrative functions such as facilities managementprocurement office operations andlogistics.
      • Lead process improvementinitiatives working with stakeholders to analyze workflowsstreamline procedures and implement bestpractices.
      • Evaluate theeffectiveness of process changes measure key performance indicators(KPIs) and make adjustments as needed to achieve desiredoutcomes.
    4. StakeholderCommunication andEngagement:
      • Communicateproject objectives progress and outcomes to stakeholders at alllevels of the organization ensuring alignment with business goalsand expectations.
      • Solicit feedbackfrom stakeholders gather requirements and incorporate stakeholderinput into project planning and decisionmakingprocesses.
      • Foster collaboration andteamwork among project team members and stakeholders to promote apositive project environment and drive collectivesuccess.
    5. QualityAssurance and RiskManagement:
      • Establishquality standards and performance metrics for project deliverablesensuring adherence to specifications regulations and companystandards.
      • Identify and mitigateproject risks and issues proactively addressing challenges andimplementing contingency plans to minimize impact on projectoutcomes.
      • Conduct postprojectreviews and evaluations to assess project performance capturelessons learned and identify opportunities for futureimprovement.

    QualificationsandSkills:

    • Bachelorsdegree in business administration project management or a relatedfield; PMP certification or equivalent project managementcertification is preferred.
    • Provenexperience in project management roles with a focus onadministration operations or process improvement preferably in theFMCG industry.
    • Strong projectmanagement skills including project planning scheduling budgetingand resource management.
    • Excellentcommunication and interpersonal skills with the ability to interacteffectively with diverse stakeholders and build strong workingrelationships.
    • Analytical mindsetand problemsolving abilities with a focus on identifying rootcauses evaluating options and implementing practicalsolutions.
    • Proficiency in projectmanagement software tools Microsoft Office suite and collaborationplatforms for document management andcommunication.


    -Bachelor's degree in business administration, project management,or a related field; PMP certification or equivalent projectmanagement certification is preferred. -Proven experience inproject management roles, with a focus on administration,operations, or process improvement, preferably in the FMCGindustry. -Strong project management skills, including projectplanning, scheduling, budgeting, and resource management.-Excellent communication and interpersonal skills, with the abilityto interact effectively with diverse stakeholders and build strongworking relationships.
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