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    Executive Secretary/Receptionist - Dubai, United Arab Emirates - Talent Pal

    Talent Pal
    Talent Pal Dubai, United Arab Emirates

    Found in: Talent AE C2 - 4 days ago

    Default job background
    Full time
    Description
    Our organization is looking for a skilled and detail-oriented Executive Secretary to join our team. The preferred candidate should be highly organized with a demonstrated ability to handle a fast-paced environment and manage multiple tasks efficiently.

    Requirements:

    • Proven experience as an Executive Secretary, Executive Assistant, or similar role supporting senior-level management
    • Must have knowledge in construction process and work procedure
    • Proficiency in office software and applications (MS Office suite, calendar/email management tools, etc.)
    • Minimum 3 years' experience
    • Excellent organizational and time-management skills with the ability to prioritize tasks efficiently
    • Strong English written and verbal communication skills
    • Discretion and trustworthiness when handling sensitive information
    • Experience in using Aconex will be added advantage.

    Responsibilities:

    • Answering phone calls and redirect them when necessary
    • Assisting the manager and colleagues
    • Manage office supplies stock and place orders
    • Maintain cleanliness of office
    • Manage petty cash report
    • Organize a filing system for important and confidential company documents
    • Answer queries by employees and clients
    • Distribute office correspondence (e.g. letters, memos, emails etc.)
    • Prepare the monthly invoices of projects
    • Follow up pending payments
    • Assisting payroll officer to verify the staff duties at sites
    • Sending inquiries to the suppliers
    • Posting job vacancies in online platform, sorting of candidates CV if necessary
    • Initiate and update Online / Offline Registration of the Company and prepare the documents, obtain relevant information for the Pre-qualification.
    • Prepare submittal documents to Consultant (e.g Method Statement, Materials etc.)
    • Regular checking of the Tender Portals for any new initial projects that we can participate.
    • Support and facilitate the completion of regular reports
    • Assist in preparing commercial and technical documents for tender submission.
    • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Initiates and replies to routine correspondence related to area of responsibility.

    Job Type: Full-time

    Salary: From AED3,000.00 per month

    Application Question(s):
    • Do you have work background in Construction industry

    Education:
    • Diploma (Required)

    Experience:
    • receptionist/secretary: 3 years (Required)

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