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    Document Controller - Dubai, United Arab Emirates - Talent Pal

    Talent Pal
    Talent Pal Dubai, United Arab Emirates

    Found in: Talent AE A C2 - 5 days ago

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    Description

    JobSummary

    Carryout document controlactivating by maintaining and ensuring efficient document controlsystem for Dubai South Properties aligning with the definedpolicies. Assist in document distribution and updates comprehensiverecordkeeping conducting quality checks resolving discrepancies andserving as the main contact for documentrelated queries whileensuring compliance with organizational standards

    Key Accountabilities

    • Document Management:Maintain efficient document control processes and proceduresensuring that all documents are organized accessible and easy toretrieve. Create a systematic filing system that categorizes andstores documents in a manner that supports efficient retrieval anduse
    • Record Keeping and Archiving: Maintain acomprehensive and accurate record of all documents including theirhistorical versions ensuring that all documentation is preservedaccording to Dubai South Properties policies requirements andcoordinating the archiving and disposal of outdated or obsoletedocuments in line with retention policies
    • Distribution and Retrieval: Conduct distribution ofdocuments to appropriate personnel and ensure that they have accessto the most current and relevant versions. Monitor the retrievaland updating of documents and managing the circulation of revisedand updated versions to ensure that stakeholders are working withthe most uptodate information
    • Quality Control:Support in ensuring the quality and accuracy of documents byconducting regular checks. Identify and correct errors orinconsistencies in documents and working collaboratively withvarious teams to address and resolve any documentrelated issuespromptly maintaining the integrity and reliability oforganizational documents.
    • Communication: Beinvolved for all documentrelated inquiries communicating anychanges or updates in document control processes and policies torelevant stakeholders ensuring clear and effective communicationlines are maintained.
    • Compliance: Ensure thatall document control processes comply with organizationalregulations and standards by conducting regular audits to verifythe accuracy and integrity of documents maintaining compliance withlegal and organizational standards and ensuring that alldocumentation is managed in a compliant and securemanner.

    QUALIFICATIONS EXPERIENCE & TECHNICALSKILLS

    Education:

    Undergraduate degree withprofessional certification on document management will be an addedadvantage

    Knowledge & TechnicalSkills:

    Proficiency in documentmanagement software and systems is essential.

    Familiarity with Microsoft Office Suite or any relatedsoftware on Document Control.

    Strongorganizational and timemanagement skills.

    Attention to Detail

    CommunicationSkills

    Knowledge of Industry StandardsCompliance and best practices in document

    TeamPlayer

    Administrative Skills

    Microsoft Office

    Language Proficiencyin English and Arabic will be added advantage

    MinimumExperience:

    3Years of experience in document or records management is highlyrequired for similar organization or industry.

    Candidates may submit their CV alongwith other credentials to: confidential Please note the subjectline asper the Job Tittle.

    Location: Dubai UAE


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