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    Administration Assistant - Dubai, United Arab Emirates - Hill International

    Hill International
    Hill International Dubai, United Arab Emirates

    3 days ago

    Default job background
    Description

    General Description of Role and Responsibilities:

    • General Administrative Support:
      • Provides administrative/secretarial support to the SVP/VP and his team members.
      • Greet and host guests and office visitors with courtesy and respect.
      • Maintains a hard copy or electronic calendar for the responsible SVP.
      • Follows Hill International Standard Office and Projects Document Control Procedure. Collects reviews and distributes incoming hard copies and electronic mail. Independently handles mail not requiring the SVPs attention. Review incoming and outgoing correspondence for accuracy and format outgoing documents that require the SVP/VPs signature.
      • Coordinates complex travel arrangements.
      • Photocopying scanning and filing documents.
      • Prepares copies submits and files expense reports using VantagePoint.
      • Process vendors invoices in coordination with the Finance Department.
      • Performs other administrative assignments as required.
      • Be part of the Operations/Admin Team when needed.

    Other Administrative duties (if and when needed)

    • Front Desk Operations:
      • Answering phones and routing calls.
      • Maintaining office fax machines copy machines and printers.
      • Managing the office drivers schedule e.g. organizing daily pickup drop off and document deliveries.
      • Arranging for courier pickup as required.
      • Ordered office and kitchen supplies and coordinated the delivery.
      • Using excellent interpersonal skills communicate with various levels of company staff and management visitors clients etc.
    • Office Operations:
      • Assisting with event/meeting planning.
      • Coordinating and (when necessary performing) the cleanup and organization of the office.

    Qualifications Experience Knowledge and Skills:

    • Degree in office management or equivalent from a technical institute.
    • Excellent command of written and spoken Arabic and English.
    • I am proficient in MS Office Suite Word Excel and Outlook.

    Remote Work :

    No

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