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    Facilities Coordinator - Dubai, United Arab Emirates - Talent Pal

    Talent Pal
    Talent Pal Dubai, United Arab Emirates

    Found in: Talent AE A C2 - 4 days ago

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    Description

    JOBSUMMARY / PURPOSE

    The incumbent willprovide administrative support to facilities line managers; actingas liaison between the line managers and other parties; andmonitoring assigned programs and/or projects within the MEP /Security / Soft Services department. The incumbent will perform avariety of administrative and clerical tasks. Duties of theFacilities Coordinator include providing support to managers andemployees assisting in daily office needs and managing thedepartments general administrative activities.

    The incumbent should have the requiredinitiative organizational problemsolving skills; ability to acquireknowledge of program operations policies and procedures. Incumbentis expected to work independently and carry out administrativedetails without requiring the immediate attention of the OperationsManager. Working under limited supervision following standardizedpractices and/or methods; leading guiding and/or coordinatingothers; and directing the use of budgeted funds within a workunit.

    Role and Responsibilities

    • Process timely monthly attendance of the stafffor the payroll preparation in coordination with the payrollsection.
    • Evaluates situations and events (e.g.involving other staff the public etc.) for the purpose of takingappropriate action and/or directing to appropriate personnel forresolution.
    • Maintains a variety ofrecords supplies calendar schedules files etc. (e.g. employee timereports fiscal information work orders payroll etc.) for thepurpose of providing documentation in accordance withadministrative and legal requirements.
    • Monitor activities and/or projects (e.g. newdevelopment CAFM system policies/procedures) for the purpose ofcoordinating activities and ensuring compliance with establishedfinancial legal and/or administrative requirements.
    • Performs record keeping(confidential and nonconfidential) and general and program specificclerical functions (e.g. scheduling copying faxing etc.) for thepurpose of supporting assigned administrator with necessarymaterials.
    • Prepares avariety of written materials (e.g. correspondence memos fiscal andstatistical reports etc.) for the purpose of documenting activitiesproviding written reference and/or conveying information.
    • Processes documents and materials(e.g. bid packets contracts specifications purchase requisitionsmail etc.) for the purpose of disseminating information incompliance with program district state and/or federalrequirements.
    • Responds toinquiries from a variety of internal and external parties (inperson and by telephone) (e.g. staff auditors other DepartmentHeads etc.) for the purpose of providing information facilitatingcommunication among parties and/or providingdirection.

    Qualifications

    • Bachelors Degree or equivalent in Mechanical Electricalor Industrial Engineering.
    • Internationally orlocally recognized membership organization of engineersdesirable.

    Experience

    Minimumthree (3) years of progressively responsible general facilitiesmanagement coordinator experience in facilities management industryor building maintenance.

    Please submit your application only if you MEET therequirements. Interested candidates may submit their CV passportand visa copy citing their notice period and salary expectations toconfidential

    Location:Dubai UAE

    This job hasbeen sourced from an external job board.
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