- Maintain staff roster schedule and allocation across all sites.
- Accountable for both managing and forwarding the daily site attendance and maintaining comprehensive records and files for the staff both outsource and in-house operatives.
- Optimize communication and collaboration between the on-site team and supervisors to enhance overall synergy and efficiency.
- Comply with the Integrated Management System (IMS) and meet the Health, Safety, and Environment (HSE) requirements outlined by the client and company.
- Ensure the completeness and alignment of essential documentation with the company's quality assurance system for optimal efficiency and adherence to standards.
- Consistently contribute to, recommend, implement, and communicate enhanced processes, policies, and procedures, with an ongoing commitment to achieving greater efficiencies and heightened customer satisfaction.
- Facilitate the organization, document meeting minutes, and actively participate in regular staff meetings, utilizing them as a foundation for establishing consistent standards in both quality of work and behavior.
- Establish monthly reporting format in line with the requirements, ensuring accurate information capture, and adhere to timely submission for both internal and external reporting requirements.
- Contribute to the seamless integration of the CAFM system into operations by assisting in tasks such as generating work orders, managing closures, and facilitating the reporting process.
- Able to create work order request thru the CAFM system and quotations to the client and coordination with operations on confirmed task and tracking every WO's and payments.
- Coordination with various contractors, raising concerns, tracking reports, invoicing, and other matters that is necessary to support the operation.
- Coordinates with internal support group for any matter such logistics & transportation, helpdesk, stores, procurement, training to avoid any interruption with the team's operation or scheduled task.
- Ensure other administrative tasks like archiving, document transmittals, all kind of reporting, etc. are part of day-to-day task. Accountable for liaising and coordinating with the HR department concerning employee needs, including but not limited to overtime, annual leave, sick leave, visa renewal, passport renewal, and Emirates ID follow-ups.
- Excellent computer skills in Word, Excel is required
- Strong staff management skills
- Excellent verbal and written communication skills
- High level of customer orientation / understanding
- Trouble shooting and problem-solving skills
- Experience working with any CAFM (Maximo, FSI, etc..)
- Minimum of 4-5 years of experience working as admin or coordinator in FM industry
- Secondary school qualification. Bachelor's degree would be an added advantage.
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Facilities Coordinator
Found in: DrJobEN AE A2 - 2 days ago
Parisima Talent Dubai, United Arab EmiratesProfessional certification or license in facilities management or engineering. · Proven experience with a minimum of 4 years of experience as FM Coordinator / FM Admin / Facilities management coordinator in Soft facilities management. · Demonstrated ability to effectively supervi ...
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Facilities Coordinator
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ChampionX Dubai, United Arab EmiratesManage daily facilities requestsfrom staff for equipment repairs, specialorders · Maintain office equipment by completingpreventive maintenance, troubleshooting failures, calling forrepairs and monitoring equipmentoperation · Schedule and coordinate regulardisposals and maintain ...
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Facilities Coordinator
Found in: DrJobEN AE A2 - 1 day ago
ChampionX Dubai, United Arab EmiratesManage daily facilities requests from staff for equipment repairs, special orders · Maintain office equipment by completing preventive maintenance, troubleshooting failures, calling for repairs and monitoring equipment operation · Schedule and coordinate regular disposals and mai ...
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Facilities Coordinator
Found in: DrJobEN AE A2 - 1 day ago
Talent Pal Dubai, United Arab EmiratesWhat youll do · Manage all logistics required for internal moves · Establish effective communication with users with respect to requests to ensure appropriate expectations are communicated · Perform daily inspections and walkthroughs to ensure clean operational and effective faci ...
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Facilities Coordinator
Found in: DrJobEN AE A2 - 1 day ago
Talent Pal Dubai, United Arab EmiratesJOB SUMMARY / PURPOSE · The incumbent will provide administrative support to facilities line managers; acting as liaison between the line managers and other parties; and monitoring assigned programs and/or projects within the MEP / Security / Soft Services department. The incumbe ...
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Facilities Coordinator
Found in: Talent AE A C2 - 2 days ago
Parisima Talent Dubai, United Arab EmiratesProfessional certification orlicense in facilities management orengineering. · Proven experience with a minimumof 4 years of experience as FM Coordinator / FM Admin / Facilitiesmanagement coordinator in Soft facilitiesmanagement. · Demonstrated ability to effectivelysupervise and ...
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Facilities Coordinator
Found in: Talent AE A C2 - 2 days ago
Talent Pal Dubai, United Arab EmiratesJOBSUMMARY / PURPOSE · The incumbent willprovide administrative support to facilities line managers; actingas liaison between the line managers and other parties; andmonitoring assigned programs and/or projects within the MEP /Security / Soft Services department. The incumbent wi ...
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Facilities coordinator
Found in: DrJobEN AE A2 - 2 days ago
Duserve Dubai, United Arab Emirates· • Maintain the confidentiality of all aspects of client and employee information. Provide support to the maintenance team in raising and closing active requests and scheduled work requests within the service desk. · • Use the service desk system to raise purchase orders and pr ...
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Facilities Coordinator
Found in: Talent AE A C2 - 2 days ago
Al-Futtaim Dubai, United Arab EmiratesWhat you will do: · Maintainstaff roster schedule and allocation across allsites. · Accountable for both managing andforwarding the daily site attendance and maintaining comprehensiverecords and files for the staff both outsource and in-houseoperatives. · Optimize communication a ...
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Facilities coordinator
Found in: Talent AE A C2 - 2 days ago
Duserve Dubai, United Arab Emirates· • Maintain the confidentiality ofall aspects of client and employee information. Provide support tothe maintenance team in raising and closing active requests andscheduled work requests within the servicedesk. · • Use the service desk system to raisepurchase orders and process ...
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Operations Facilities Coordinator
Found in: Talent AE A C2 - 1 day ago
Boeing Dubai, United Arab EmiratesResponsibilitiesWill Include: · Managing access to Boeing areas andintegrations with the Strategic Facilitysecurity · Processing visitor requests andensuring planned visits are coordinated with the day to dayoperations in the facility · Processing incomingand outgoing communicati ...
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Operations Facilities Coordinator
Found in: DrJobEN AE A2 - 1 day ago
Boeing Dubai, United Arab EmiratesResponsibilities Will Include: · Managing access to Boeing areas and integrations with the Strategic Facility security · Processing visitor requests and ensuring planned visits are coordinated with the day to day operations in the facility · Processing incoming and outgoing commu ...
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Facility Rental Coordinator
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ESM - Events and Sports Management Dubai, United Arab Emirates Full timeAre you a dedicated professional seeking an exciting opportunity If you have a passion for sports and strong organizational skills, we invite you to explore the role of a Facility Rental Coordinator with us. Your role will play a crucial part in managing and enhancing the rental ...
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Facilities Manager
Found in: DrJobEN AE A2 - 2 days ago
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Client Advisor- Zimmermann
Found in: DrJobEN AE A2 - 5 days ago
CHALHOUB Group Dubai, United Arab EmiratesLINQM is looking for a facilities coordinator ; · CORE DUTIES: · Serve as property operations / maintenance point of contact for facilities issues in complex facilities as defined above; initiate work requests, monitor completion; manage maintenance and renovations budget; coordi ...
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Facilities Manager
Found in: DrJobEN AE A2 - 3 days ago
Concentrix Dubai, United Arab EmiratesAbout the job · Manages the implementation of the overall functions of a RESO managed property. These responsibilities include coordinating the cleaning of the center, security, managing equipment other than computer hardware, disaster recovery, moves and relocations and facilita ...
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Facilities Manager
Found in: Talent AE A C2 - 2 days ago
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Client Advisor- Zimmermann
Found in: Talent AE A C2 - 5 days ago
CHALHOUB Group Dubai, United Arab EmiratesLINQM is looking for a facilities coordinator; · COREDUTIES: · Serve asproperty operations / maintenance point of contact for facilitiesissues in complex facilities as defined above; initiate workrequests, monitor completion; manage maintenance and renovationsbudget; coordinate a ...
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Frequency engineer
Found in: DrJobEN AE A2 - 2 minutes ago
Azizi Developments Dubai, United Arab EmiratesSupervise and manage all facility maintenance activities, including repairs, maintenance and upgrades. · Develop and implement preventive maintenance programs to ensure optimal operation of all equipment and systems. · Conduct regular inspections and audits to identify areas for ...
Facilities Coordinator - Dubai, United Arab Emirates - Al-Futtaim
Description
What you will do :
Required skills to be succesful :
What equips you for the role :