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    Executive Secretary - Dubai, United Arab Emirates - Al Marwan Group Holding

    Al Marwan Group Holding
    Al Marwan Group Holding Dubai, United Arab Emirates

    16 hours ago

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    Description
    Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
    – Arrange conferences, meetings, and travel reservations for office personnel.
    – Complete forms in accordance with company procedures.
    – Compose, type, and distribute meeting notes, routine correspondence, and reports.
    – Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
    – Locate and attach appropriate files to incoming correspondence requiring replies.
    – Mail newsletters, promotional material, and other information.
    – Maintain scheduling and event calendars.
    – Make copies of correspondence and other printed material.
    – Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
    – Schedule and confirm appointments for clients, customers, or supervisors.
    – Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
    – Take dictation in shorthand or by machine, and transcribe information.
    – Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
    – Conduct searches to find needed information, using such sources as the Internet.
    – Coordinate conferences and meetings.
    – Establish work procedures and schedules, and keep track of the daily work of clerical staff.
    – Learn to operate new office technologies as they are developed and implemented.
    – Manage projects, and contribute to committee and team work.
    – Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
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